Create and Edit an Account

Information on how to manage accounts, using the Account Management System (AMS) in eRA Commons.

Once a grantee organization is registered in eRA Commons:

  •  A signing official account and an optional administrator account are created
  • The signing official at the organization can establish additional user accounts.
  • Users who are assigned the following roles can create accounts:
    • Signing official (SO): all accounts including other SO accounts
    • Account administrator (AA): all accounts except SO, FCOI accounts, and IAR accounts
    • Administrative official (AO): all accounts except SO, BO, FCOI accounts, and IAR accounts, and 
    • Business official (BO): all accounts except SO, BO, FCOI accounts, and IAR accounts
  • A principal investigator cannot create his or her own eRA Commons account but has to rely on the signing official or other users listed above to create the account.

NOTE: Before creating a new account, ensure an account does not already exist for that individual by completing a search of all eRA Commons accounts. This is done by accessing the Accounts Management System (AMS), under the eRA Commons>Admin > Accounts > Account Management tabs. Users conducting scientific research should only have one eRA Commons account for their entire research career.

Basic Tasks (step-by-step instructions from the online help)*

After logging into eRA Commons, the signing official or other authorized users can access the Account Management System via the Admin>Accounts>Account Management sub-menu. Clicking on Account Management opens the AMS Search Account screen.

The Create Account screen can be accessed from the Search Accounts screen by clicking the Create Account button.

* You must be logged into eRA Commons with appropriate role(s) to complete these activities. 

Main Screenshots

Click on thumbnail image to expand to full view.

 

Figure 1: Accounts Management System (AMS) Add Search Accounts screen

Figure 1: Accounts Management System (AMS) Add Search Accounts screen

 

Figure 1: Accounts Management System (AMS) Add Roles screen

Figure 2: Accounts Management System (AMS) Add Roles screen

 

Figure 2: Accounts Management System (AMS) Search Screen showing Create New Account button

Figure 3: Accounts Management System (AMS) Search Screen showing Create New Account button

Additional Resources