Submit a Change of Institution

The Change of Institution, or Change of Recipient Organization, is the transfer of the legal and administrative responsibility for a grant-supported project or activity from one legal entity to another before the completion date of the approved project period (competitive segment).

This transfer is a two-step process where the awarded institution must submit a Relinquishing Statement through eRA Commons, and the receiving institution must submit an application via Grants.gov using the Parent Funding Opportunity Announcement listed at https://grants.nih.gov/grants/guide/parent_announcements.htm.

Basic Tasks

• Signing Officials
  • Start/Create/Edit/Save a Relinquishing Statement
  • Delete Relinquishing Statement
  • Route/Submit Relinquishing Statement
  • Search/View Relinquishing Statement

• Program Directors/Principal Investigators
  • Edit Relinquishing Statement
  • Route Relinquishing Statement
  • Search/View Relinquishing Statement
  • Change the email address for the new institution
  • Transfer grant to an institution that is not in eRA Commons

Main Screenshots

Figure 1: Manage Relinquishing Statement screen

Figure 2: Relinquishing Statement data screen

Resources

• Change of Institution/Relinquishing Statement FAQs
• Change of Institution (video – 6 min)
• eRA Commons Online Help
• eRA Commons User Guide (PDF – 9 MB) 

Policy

• NIH Grants Policy Statement: Change of Recipient Organization