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commons

eRA Commons: Features and Functions You Need to Know

 

Title/Description Video Length Date Posted

grantapp

How Not to Miss Important Information About the Receipt and Referral of Your Grant Application
Tutorial to help principal investigators understand how to access important correspondence related to the receipt and referral of their grant application in eRA Commons.		 Video: How Not to Miss Important Information About the Receipt and Referral of Your Grant Application
Transcript		 4:06 9/24/2013

ppf

Personal Profile Overview
Tutorial to help familiarize eRA Commons users with the new look and feel of the Personal Profile.		 Video: Personal Profile Overview
Transcript		 8:06 8/9/2013

refletters

Submitting Reference Letters through eRA Commons
Tutorial to guide referees through the process of submitting reference letters through the eRA Commons to support career development or fellowship award applications.		 Video: Submitting Reference Letters through eRA Commons 5:26 6/25/2015

closeout

Grants Closeout in eRA Commons
This 7 minute tutorial video will demonstrate how Signing Officials and Principal Investigators, access, initiate and respond to closeout reports and requests for additional information.		 Grants Closeout in eRA Commons
Transcript		 6:52 11/04/14

IMS

Inclusion Management System (IMS) Tutorial: IMS for Principal Investigators (PIs)
Tutorial to help principal investigators understand how to access Inclusion Data Records (IDRs) from the Inclusion Management System (IMS) via eRA Commons Status.		 Inclusion Management System (IMS) Tutorial: IMS for Principal Investigators (PIs)
Transcript		 6:52 03/20/15

 

 

eracommons

eRA Commons: Prior Approval
 

 

withdrawal

Withdrawal of an Application
This tutorial demonstrates how to initiate and submit an electronic request to withdraw an application through eRA Commons. The initiation of a Withdrawal Request can be done by both an SO and a PI. However, only the SO has the ability to submit the request to NIH. The video walks you through the process of initiating a request, routing to the Signing Official, and submitting the request to NIH.		 Register an Institution in eRA Commons
Transcript		 7:03 11/1/2016

500k

$500K or More Requests
Per NIH policy, any grant application with a budget that includes direct costs equal to or in excess of 500 thousand dollars for any budget year, must first have approval from the funding institute or center before an application is submitted. NIH has developed a way for applicants to submit these requests through eRA Commons electronically. This tutorial demonstrates that electronic process.		 $500K or More Requests
Transcript		 5:52 11/4/2016

 

 

Institution

Institution Registration and Account Creation
 

 

statscreen

How to Register an Institution in eRA Commons
This tutorial demonstrates the process that must be followed to register an institution or organization in eRA Commons.		 Register an Institution in eRA Commons
Transcript		 6:40 5/26/2015

 

sign

How Signing Officials Create Accounts in eRA Commons
Signing Officials (SO) and Account Administrators (AA) are responsible for creating and maintain accounts in eRA Commons. This video reviews the steps required to create and account for others.

 

 How Signing Officials Create Accounts in eRA Commons
Transcript		 4:01 5/26/2015

statresults

How PIs Invite Trainees to eRA Commons
Trainees are typically invited to eRA Commons by their Principal Investigators (PI). This tutorial reviews the steps a PI takes to initiate that invitation. This video does not apply to trainees using the CareerTrac system. A trainee account can also be created like any other account by a Signing Official or Account Administrator. See How Signing Officials Create Accounts in eRA Commons for steps on this process.		 How PIs Invite Trainees to eRA Commons
Transcript		 2:34 7/09/2015

pdpi

How Scholars Register in eRA Commons
This tutorial focuses on how NIH Scholars get themselves registered in eRA Commons.		 How Scholars Register in Commons
Transcript		 3:24 5/26/2015

 

 

status

Understanding Status
 

 

statscreen

Status Screen Overview (SO & PD/PI)
This tutorial goes through the steps on how to get to the Status search options if you are Signing Official or a Principal Investigator; it outlines the importance of the Status screen; it highlights some of the critical actions that must be taken to manage a grant application from submission to award to closeout.		 Status Screen Overview
Transcript		 4:15 1/13/2014

sign

Signing Official: Finding Information (SO Only)
Focused on the tools available to a Signing Official, who might manage hundreds of grants, if not more. The video reviews the three ways an SO can search for a grant application, and the various other search filters available to them in the Status module.		 Signing Official: Finding Information
Transcript		 5:36 1/13/2014

statresults

Status Search Results (SO & PD/PI)
Covers the information available on the Status Result screens. The video highlights how Status module search results are displayed and organized and the importance of checking the items listed in the Action column. Depending on the user's role (SO or PD/PI) and the type of search, the search results might vary a little.		 Status Search Results
Transcript		 8:11 1/13/2014

pdpi

New PI Status Screen (PD/PI Only)
The Status Search screen for Principal Investigators (PIs) has been redesigned. The new design is cleaner, easier to read, utilizes responsive design (self-scaling for screen size), and organizes search results in “families” based on the Application ID number. This short video demonstrates this new design and highlights the new functionality of the search results.		 Status for PD/PIs
Transcript		 4:20 2/5/2016

statusinfo

Detailed Status Information (SO & PD/PI)
Video 5 of this series looks at the Detailed Status Information screen. The Detailed Status Information screen is the culmination of the latest information about your grant application, including critiques, scores, NIH contact information, award information, and more.		 Detailed Status Information
Transcript		 5:41 2/04/14

access

Accessing the Summary Statement (PD/PI Only)
Video 6 of the Status series looks at the steps a Principal Investigator (PI) takes to access the Summary Statement. Additionally, the video summarizes, at a high level, the review process for grant applications. It is this review process that generates an evaluative document called the Summary Statement. Because the Summary Statement is considered and evaluation, it is only available to PIs.		 Accessing the Summary Statement
Transcript		 2:35 3/07/14

award

Accessing the Notice of Award (SO & PD/PI)
Video 7 of the Status series examines how to access the Notice of Award (NoA) document when a grant application has received funding. The NoA spells out all the details of the award, including amount of funding, and all the terms and conditions of the award.		 Video 7 - Accessing Notice of Award
Transcript		 2:52 8/27/14

jit

Accessing Just In Time (SO & PD/PI)
Video 8 of the Status Series looks at how to access and submit Just in Time (JIT) information. Frequently after an application has gone through the peer review process and before a funding decision is made, the assigned Institute or Center (IC) will request additional information such as IACUC, IRB, and/or Human Subject Assurances. Just in Time is the process of providing that information to NIH.		 Video 8 - Accessing Just in Time
Transcript		 4:03 8/27/14

nocost

No Cost Extension (SO Only)
Video 9 of the Status series focuses on how a Signing Official can access and submit a No Cost Extension request. NIH allows grantees to extend the final budget period of a grant by as much as 12 months, as long as they are not asking for additional NIH funds. This video shows how to access the link for a No Cost Extension and submit the request for an extension.		 Video 9 - No Cost Extension
Transcript		 3:55 8/27/14

change

Change of Institution (SO & PD/PI)
Video 10 of the Status series demonstrates how a Signing Official can access and submit a Relinquishing Statement (RS) as part of the Change of Institution process. The Change of Institution process allows the grantee institution to give up, or surrender, a grant to another institution, who will take over the approved research project. The Signing Official submits a Relinquishing Statement (RS) to Grants Management which initiates the Change of Institution request.		 Video 10 - Change of Institution
Transcript		 6:01 8/27/14

 

 

xTRACT

xTRACT Features and Functions
 

 

statscreen

xTRACT Overview
The xTRACT module allows applicants, grantees and assistants to create research training tables for progress reports and institutional training grant applications. This short video provides a high level overview of the functionality of xTRACT and the benefits is provides to you.		 Title Screen
Transcript		 2:05 2/5/2016

statscreen1

xTRACT For RPPR
This is the second in a series of video tutorials for xTRACT. xTRACT is used by Signing Officials, Principal Investigators, and Assistants to create training tables for application submission as well as for Research Performance Progress Reports (RPPR). This video tutorial demonstrates how to use xTRACT to prepare a training table, known as a Research Training Dataset (RTD) for an RPPR.		 Title Screen
Transcript		 5:20 2/5/2016

statscreen2

xTRACT For New Applications
Welcome to this third tutorial on xTRACT. This video focuses on Preparing a Research Training Dataset, or RTD, for a New Application using xTRACT. One of the goals of xTRACT is to provide applicants with a convenient means of creating training data tables for applications. This tutorial highlights those steps.		 Title Screen
Transcript		 6:50 6/13/2016

 

 

 

 

 

reviewers

For Reviewers: Navigating Internet Assisted Review (IAR)

 

 

 

Title / Description Video Length Date Posted

 

overview

A Brief Introduction to IAR
This short video provides an overview of the Internet Assisted Review (IAR) module. It highlights how to access IAR, steps reviewers need to take before reviewing grant applications and additional resources for reviewers.

 

 A Brief Introduction to IAR
Transcript		 2:53 06/28/2016

invitation

For Reviewers: You Received an IAR Invitation. Now What?
This tutorial will guide reviewers on how to get started on IAR upon receiving the scientific review invitation emails from SROs.		 For Reviewers: You Received an IAR Invitation. Now What?
Transcript		 5:10 06/28/2016

reimbursement

Reimbursement of Expenses & Honoraria
Tutorial to walk reviewers through the process of entering information in the Secure Payee Registration System (SPRS) to get paid the honoraria and expenses for their review-related service. 		Reimbursement of Expenses & Honoraria
Transcript		 2:20 07/01/2016

confidentiality

Confidentiality Statement
This tutorial demonstrates how reviews sign the Confidentiality Statement in IAR and indicate their status as a federally registered lobbyist. 		Confidentiality Statement
Transcript		 2:56 07/07/2016

iarprofile

How to Set Up and Maintain the Personal Profile
This tutorial will guide Reviewers on how to set up and maintain their own Personal Profile information in eRA Commons.		 How to Set Up and Maintain the Personal Profile
Transcript		 4:52 07/08/2016

conflict

Checking Conflict of Interest in IAR
A tutorial that walks reviewers through checking conflicts of interest with grant applications in IAR and signing the pre and post-meeting Conflict of Interest certifications.

Related Links		 Checking Conflict of Interest in IAR
Transcript		 6:13 07/21/2016

materials

Accessing Grant Applications & Meeting Materials
This tutorial walks reviewers through the process of accessing grant applications in IAR and meeting materials provided by a Scientific Review Officer (SRO) for a review meeting.		 Accessing Grant Applications & Meeting Materials
Transcript		 3:43 07/08/2016

critiques

Submitting Critiques and Preliminary Scores
This tutorial walks reviewers through submitting critiques and preliminary scores in the IAR module.		 Submitting Critiques and Preliminary Scores
Transcript		 4.11 07/21/2016

finalscores

Submitting Final Scores
This tutorial includes step-by-step instructions on how to submit final scores, following the discussion of the applications.		 Submitting Final Scores
Transcript		 3:53 07/21/2016

virtual

Virtual Meeting for Reviewers in IAR
This tutorial will walk reviewers through the process of participating in a virtual scientific review meeting in IAR. With virtual meetings, reviewers can skip traveling to a face-to-face meeting; instead, the discussion and other actions all take place online.		 Virtual Meeting for Reviewers in IAR
Transcript		 5:17 09/29/2016