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eRA Information: iEdison to Move from NIH eRA to NIST in Summer 2022; Action Required By Users

As you may be aware, the iEdison system is being updated and transferred from the NIH eRA to the National Institute of Standards and Technology (NIST), U.S. Department of Commerce (see NIH Guide Notice OD-22-100).  NIST expects the new system to launch in summer 2022.

In the meantime, please continue your Bayh-Dole reporting in the current NIH iEdison system. Don’t worry – all data and attachments will be transferred to the new system.

New Features

iEdison was developed and has been managed by NIH since 1995. This transition provides the opportunity to significantly enhance the system. We hope you are as excited about the new system as we are!  The new iEdison system will be a modern, user-friendly platform that aligns with all regulatory requirements and will have many new features including:

  • Ability to initiate discussions with the agency staff within an invention record using two-way communications
  • Enhanced reporting capabilities, including pre-built reports and ability to save custom reports for future use
  • The ability to submit new requests for domestic manufacturing waivers, requests for approval to transfer invention rights to third parties or inventors, requests for extension of time to file provisional application, and more
  • Enhanced functionality related to invention and patent report creation, linking inventions, and linking patent records
  • Integration with US Patent and Trade Office (USPTO) database to ensure accuracy and reduce burden to users. NIST iEdison will automatically update iEdison patent records based on USPTO patent information
  • Optional real-time email notifications for certain notifications
  • Drag-and-drop document upload capability
  • Ability to indicate whether the original or the revised 2018 regulations apply to inventions
  • Ability to indicate if a co-inventor is a federal employee
  • Ability to update existing invention, patent, and utilization records via an Application Programming Interface (API)
  • Attachment upload via API
  • Enhanced security through Login.gov

 

How Can I Prepare for the Transfer?

Sign up to learn more: Multiple training webinars will be conducted in the month leading up to the launch of the new system.  Notice of these training opportunities will be sent to all active iEdison account holders via email or you can find out about updates by subscribing to the iEdison Updates listserv.

IMPORTANT — Prepare to use Login.gov: Existing and active iEdison accounts will automatically transfer to the new iEdison system. 

Access to the new iEdison system will require a Login.gov account. Create a Login.gov account at Login.gov, using the email address you have for your existing iEdison account (this ensures the linkage between a user’s existing and new iEdison account). Using Login.gov ensures an extra layer of security through two-factor authentication.

Delete obsolete accounts: It is recommended that account administrators (with Extramural TTO Admin role for external users and Invention Disclosure Office role for agencies) review their organization’s account(s) and delete any accounts which are no longer needed so these accounts are not transferred to the new system. 

Administrators should also let all active users know the email addresses that are associated with their current iEdison user account so they can use this associated email when they create their Login.gov account.