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eRA Information: Automated Email Notification Asking for Just-in-Time Information to be Retired October 1, 2024

The automated email sent by eRA requesting Just-in-Time information for an application will be retired on October 1, 2024. This email is sent from era-notify@mail.nih.gov for all applications with an overall impact score of 30 or less.

This email does not reflect an NIH Institute/Center’s (IC’s) intent to fund an application and can be misconstrued by an applicant as an indication that the application will be funded. Hence it will be retired (see sample email notification and NIH Guide Notice NOT-OD-24-165 ).

The official email requesting Just-in-Time information will continue to be sent by the grants management staff from the awarding IC to the principal investigator (PI) of the application and the signing officials (SOs) associated with the organization.

Just-in-Time information is time-sensitive information requested when the application has finished review and is being considered for an award. Examples are Institutional Animal Care and Use Committee’s (IACUC) approval of the proposed use of live vertebrate animals, Institutional Review Board’s (IRB’s) approval of the use of human subjects, and more. This information is typically sought later in the cycle to reduce the burden on PIs and SOs and to receive more up-to-date information.

The Just-in-Time link to submit the materials, when requested, will also continue to be available in eRA Commons until the application is awarded. The Just-in-Time link is accessed:

  • By SOs, on the Status Results screen by clicking on the three-dot ellipsis in the Application/Award ID column and choosing JIT from the dropdown menu.
  • By PIs, on the Status screen, by expanding a grant application and clicking the JIT link in the Available Actions column.

Note that either a PI or SO can upload and save Just-in-Time information; however, only the SO can submit it.

As a reminder, a request for Just-in-Time information is not a Notice of Award, nor should it be construed as an indicator of possible funding by the NIH. If you have any additional questions, please contact the grants management specialist assigned to your application.

Resources: Submit Just-in-Time webpage; Just-in-Time Search (for SOs) online help topic.