Submit Relinquishing Statement (If Needed)

On rare occasions, an active award may be transferred from one research institution to another. This page provides information on the first step of that two-step process, which involves the awarded organization relinquishing the award in eRA Commons.

The change of institution, or change of recipient organization, is the transfer of the legal and administrative responsibility for a grant-supported project or activity from one legal entity to another before the completion date of the approved project period (competitive segment).

This transfer is a two-step process where the awarded institution must submit a relinquishing statement through eRA Commons, and the receiving institution must submit an application via Grants.gov using the Parent Funding Opportunity Announcement listed at https://grants.nih.gov/grants/guide/parent_announcements.htm.

Basic Tasks (step-by-step instructions from the online help)*

• Signing Officials
  • Start/Create/Edit/Save a Relinquishing Statement
  • Delete Relinquishing Statement
  • Route/Submit Relinquishing Statement
  • Search/View Relinquishing Statement
• Program Directors/Principal Investigators
  • Edit Relinquishing Statement
  • Route Relinquishing Statement
  • Search/View Relinquishing Statement
  • Change the email address for the new institution
  • Transfer grant to an institution that is not in eRA Commons

* You must be logged into eRA Commons with appropriate role(s) to complete these activities. 

Main Screenshots

Figure 1: Status Search Results for "Not Started" awards, showing Start a New Relinquishing Statement under three-dot ellipsis menu

Figure 2: Relinquishing Statement data screen

Policy

• NIH Grants Policy Statement: Change of Recipient Organization