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Any applicant planning to submit a grant application with $500,000 or more in direct costs in any one budget year (excluding consortium F & A costs) is required to contact their Program Official (PO) and obtain agreement from the funding agency six (6) weeks prior to their application submission.
If the PO determines that they wish to receive the request through an electronic process, they will initiate an invitation to the PI which will open up a request in the Prior Approval module. The PI and the Notice of Award email of the organization on the invitation will receive an email notifying them of the invitation.
NOTE: The option to submit a $500K request will not be visible in the Prior Approval module of eRA Commons until the PO has initiated the invitation.
Select the Prior Approval tab in eRA Commons to begin the process.
NOTE: Signing Officials will be taken to a search screen and will have the option to search for requests in their institution using a variety of search criteria. If the request is in the status of "In Progress SO", the SO may proceed to modify the request. However, if the request is in another status, the SO will need to perform a recall in order to modify it.
For SOs to modify the request, they will need to be the current reviewer or they will need to perform a recall as noted above in order to become the current reviewer. Once the request is in the "In Progress SO" status, the SO will be able to modify the request. (click to view)
The system will pre-populate these fields:
NOTE: If the $500K request is being submitted for a Renewal (Type 2) application, the user may also provide the Activity Code and Serial Number of the grant family.
All required (*) fields must be populated before submission.
Are you having trouble with eRA Commons? The eRA Service Desk is there to help. Please visit their web page to submit a support ticket.
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