Revised 9/7/2018

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Organizational institutions and users of the Commons system may grant other institutional Commons users the authority to enter and process grant information, update PPF information, submit RPPR information, work with specific modules, and ensure that NIH has associated (i.e., linked) the proper NIH support. This method of assigning (and revoking) authority to other Commons users to perform specific functions is called Delegation.

Commons users may delegate specific authorities to other Commons users for their own accounts such as when a PI delegates the Progress Report authority to another PI or a Sponsor delegates to an assistant. Additionally, administrative users such as SO may delegate certain authorities on behalf of another Commons user. For example, an SO may grant an ASST user the Sponsor authority on behalf of a Commons Sponsor user.

Listed below is a table of the types of delegation authorities in Commons, along with who may grant that authority and whom may receive it.

Delegation Authorities
Authority Type Delegated By Delegated To


Progress Report


(on behalf of PI)

PI Enables the PI to work on progress reports for another PI - Includes Interim and Final RPPR
Progress Report PI Active user within the Institution Enables the authorized user to work on progress reports for the PI - Includes Interim and Final RPPR


(on behalf of SPONSOR)

ASST Allows the ASST to access the xTrain module
Status PI ASST Allows the ASST to work with the Status module
PPF All users Active user within the Institution Enables another user in the same institution to edit someone else's personal profile
Submit SO PI Enables the PI to submit RPPR and MYPR reports -- now needed for PI if they are to submit Interim and Final RPPR
xTrain PI, SPONSOR ASST Enables the ASST to work with the xTrain module

NOTE: Delegations are not permanent and can be revoked at any time.


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