Submit the Application

Users with the proper privileges may electronically submit the application via ASSIST. In order for an application to be submitted, the application status must be Ready for Submission. An application can only be updated to Ready for Submission status when it has passed all system and business validations.

After submitting, you have a 2 business day application viewing window to check your assembled application and Refer to Revise a Submitted Application. Your application automatically moves forward to the receipt and referral staff for further processing after the application viewing window has elapsed unless you explicitly "reject" the application in eRA Commons Status module.

If you submitted an administrative supplement, a signing official can skip the two day viewing window by clicking the Verify link in the Status module for the supplement. See this topic in eRA Commons help for details.

Refer to the steps below for submitting either a multi-project application or a single-project application as appropriate. Also see Submit, Track and View Your Application.

Submitting Multi-Project Applications

To prepare a multi-project application for submission:

  1. Verify that at least one component of the application is in Final status and that the other components are in either Final or Abandoned status.
  2. Verify that the status of the application is All Components Final.

  3. Perform validations against the application using the Validate Application button from the Actions section.

    When an application passes validations, its status is updated to All Components Validated.

  4. Update the application to Ready for Submission using the Update Submission Status button from the Actions section.

To submit an application:

Only a Signing Official for the Applicant Lead Organization, who is an Authorized Organizational Representative, can submit the application.

  1. With the application in Ready for Submission status, select the Submit Application button from the Application Information screen. The button is located next to the Status field and is only enabled when the application is in Ready for Submission status.

    ASSIST prompts the user for the Grants.gov Authorized Organization  Representative (AOR) credentials.

  2. Enter the AOR credentials in the Username and Password fields and select the Enter button.

    NOTE: These are the Grants.gov credentials and not the ASSIST or eRA Commons credentials.

    The information is passed from ASSIST to the Grants.gov system for further processing. In ASSIST, the application is updated to a status of Submitted. The dates and times of the submission are recorded. These details can be viewed in the View Status History page. In addition, ASSIST sends notification to the appropriate parties to inform them that the application has been submitted. This includes the SO and PD/PI.

Submitting Single-Project Applications

To prepare an application for submission:

  1. Optional: Perform validations against the application using the Validate Application button from the Actions section.

  2. Update the application to Ready for Submission using the Update Submission Status button from the Actions section.
  3. Optional: Provide a comment if desired.

To submit an application:

Only a Signing Official for the Applicant Lead Organization, who is an Authorized Organizational Representative, can submit the application.

  1. Update the application to Ready for Submission using the Update Submission Status button from the Actions pane.

    ASSIST perform validations when the status is updated. If the application fails validation, any errors and warnings are listed on the Application Errors and Warnings Results page, which opens as a separate window. Errors must be corrected before submitting the application.

    IMPORTANT: Although you may submit your application with existing Warnings, please make sure to review all warnings and correct the necessary items.

  2. With the application in Ready for Submission Status, select the Submit Application button from the Actions area.

    ASSIST prompts you for the Grants.gov Authorized Organization  Representative (AOR) credentials.

  3. Enter the AOR credentials in the Username and Password fields and select the Enter button.

    NOTE: These are the Grants.gov credentials and not the ASSIST or eRA Commons credentials.

    The information is passed from ASSIST to the Grants.gov system for further processing. In ASSIST, the application is updated to a status of Submitted. The dates and times of the submission are recorded. These details can be viewed in the View Status History page. In addition, ASSIST sends notification to the appropriate parties to inform them that the application has been submitted. This includes the SO and PD/PI.

See Also