Final Score Sheet

Meeting administrators use the Final Score Sheet for a Reviewer in order to submit scores on behalf of that Reviewer. Although Reviewers may only enter final scores during the period set up by the meeting administrator in the Control Center, the meeting administrator can submit final scores any time during the meeting except during final scoring.

The Final Score Sheet is accessed by selecting the Reviewer Voter Sheet link from the three-dot ellipsis icon in the Reviewer Name column of the Final Scores Details screen for the specific Reviewer. Refer to Final Scores Details for information on that screen.

The Final Score Sheet displays all applications in the meeting regardless of Reviewer assignment, although the Reviewer's assignment role is displayed for each application. The Assignment Role column will display Unassigned or Conflict when a Reviewer is not assigned to an application or when a Reviewer is in conflict with the application.

NOTE: The list of applications on the screen is filtered for Phase 2 if the option Display Phase 2 Applications Only is set to Yes in the Control Center. In this case, the words - Phase 2 Only will appear next to the screen title. Refer to Display Phase2 Applications Only for information on this setting.

Subprojects will only display on the Final Score Sheet if the Score Subprojects option is set to Yes in the Control Center. Refer to Edit Final Scoring Options.

The Final Score Sheet is to enter the Reviewer's final impact scores as well as criterion scores if they changed as a result of the discussion. Scores may be entered for assigned and unassigned applications; however, the system does not allow entry of scores for any application with which a Reviewer is in conflict and does not display the scores fields for those applications.

To submit final scores on behalf of the Reviewer from the Final Score Sheet:

1. Access the Final Score Sheet.

   The Final Score Sheet screen opens for all applications in the meeting, showing Review Order, Application Number, PI Name, Assignment Role, Criterion Scores (if available), and Final Score fields. The information in the table can be sorted by selecting the hyperlinked column name of the information being sorted by. An orange triangle icon displays next to the column heading of the current sort.

   Click here for an image of the Final Score Sheet.

   

   The Criterion Scores Label Report link opens the Review Criteria Score Labels report for the meeting. This report displays all applications per each RFA/PA in the meeting with a key defining the scores for each of the RFA/PAs (e.g., Score 1 – Significance; Score 2 – Investigator(s), Score 3 – Innovation, etc.).

   Final Scores may be entered for all applications in the meeting, assigned or unassigned; however, for applications with which a Reviewer is in conflict, the Final Score field displays a read-only CF and this final score cannot be updated. Deferred applications (those marked as DF) also display with their Final Score field as read-only as soon as the score is saved.

   The ability to update criterion scores varies and may not be available for all applications. Meeting administrators must set up the meeting in the Control Center to allow criterion scores to display. Additionally, several business rules are in place to ensure that the criterion scores are only displayed based on the meeting settings configured by the meeting administrator.

   The rules for displaying criterion scores are as follows:

   • If the assigned Reviewer has not submitted a critique before final scoring, criterion score fields are not displayed.
   • If unassigned Reviewers are permitted to submit scores (i.e., only scores – no critiques), the criterion score fields are displayed and editable.
   • If unassigned Reviewers are permitted to submit scores with a critique required as backup but have not submitted their required critique before final scoring, criterion score fields are not displayed.
   • If unassigned Reviewers are permitted to submit scores with a critique required as backup and have submitted their required critique, criterion score fields are displayed and editable.
   • If a Discussant is required to submit a critique to support criterion scores and has not submitted the required critique before final scoring, the criterion score fields are not displayed.
   • If a Discussant is required to submit a critique to support criterion scores and has submitted the critique before final scoring, criterion score fields are displayed and editable.
   • If a Reviewer is in conflict with an application, criterion score fields are not displayed.
   • If an application already is scored as DF, criterion score fields are not displayed.
2. Optional: Update the existing Criterion Scores as needed.
3. Enter a Final Score for each application.

   Final scores may be entered numerically as 1 to 9 –or– with one of the following score codes below:

   ND – Not Discussed: All applications in a meeting are required to receive scores. Applications lacking the quality necessary to be discussed at review meetings should be designated as ND.

   NR – Not Recommended: Applications marked NR are not recommended for further consideration.

   DF – Deferred: Applications marked deferred are moved to the next council round.

   NP – Not Present: The Reviewer was not present at the meeting when the application was discussed and is unable to give a score.

   AB – Abstain: The Reviewer is abstaining from scoring the application.

4. Select the Save All link from the Action column or the Save All button at the bottom of the screen to save the changes. All updated information is saved by selecting either Save All feature.

   Selecting the Cancel button at any time ignores the unsaved changes and closes the Final Score Sheet.

5. To save changes and leave the screen, select the Save All and Return button.

IMPORTANT: To prevent scores from being overwritten while Reviewers are completing their final score sheets, IAR prevents SROs from modifying scores (including submitting, editing, and deleting) during the time-frame of final scoring (i.e., the dates entered in the Control Center for Final Scores Submission Duration) when the Allow Final Scoring Submission option is set to Yes. During final scoring, you will notice the following differences on the Final Score Sheet:
• Save All link is removed
• Save All button is removed
• Save All and Return button is removed
• Message: You cannot update scores at this time. Only reviewers can update scores while Final Scoring is in session.