Responding to Agency Requested PRAM

1. Access the Status module.

2. Search for the award in the Status module.
3. Click the Agency Requested PRAM link from the three-dot ellipsis menu or Action column of the appropriate award.

   

   The Progress Report Additional Materials (PRAM) screen displays. Grant Information displays at the top of the screen. The Additional Materials Requested by IC section at the bottom provides a means for adding the requested materials. Up to 100 attachments can be submitted, but all attachments must be PDF files.

4. Click the Upload button in the Additional Materials Requested by IC section of the screen.

   

5. Search for and attach the appropriate file. Repeat for additional attachments.

   The Additional Materials Requested by Agency section updates to show a table of uploaded documents.

   

   At this point, you can:

   • Upload more attachments.

   • View the attachment, which simply opens the attached PDF.

   • Delete the attachment.

   • Preview the submission, which shows a header followed by the PDFs that have been attached.

   • View Routing History, which shows you all the persons who have reviewed this PRAM request.

   • Route the PRAM request to another user.

1. Click the Route button to send the PRAM for review.

   When you click the Route button, the Route PRAM to Next Reviewer screen displays. A list of all available reviewers exists in the drop-down for Next Reviewer.

2. Select a name from the Next Reviewer drop-down list.
3. Optionally, enter text into the Comments field.
4. Click the Submit button to continue.

   

   If you are a PI, then the Route PRAM to Next Reviewer screen displays the PD/PI Assurance statement. SOs do not see this screen when routing.

5. Read the assurance statement and click the Submit button to agree to the content and continue routing the PRAM to the next reviewer.

   

The Progress Report Additional Materials (PRAM) screen displays a success message that the PRAM was successfully routed to the selected reviewer. Additionally, the status is updated and shown as Reviewer Work in Progress. At this point, the PD/PI can only view the PRAM, the attachments, and the Routing History; the PD/PI may not edit the PRAM. For the PD/PI to edit the PRAM, the signing official (SO) must route the PRAM back to the PD/PI using routing steps similar to those above or the PI can recall the PRAM by clicking the Recall button.

At the time of routing, an email is sent to the PD/PI and the selected SO (or other Next Reviewer) to notify them of the event.

PRAM that has been routed to a reviewer can be recalled by the person who performed the routing action up until the submission of the current PRAM attachment(s) to the agency. This is useful in situations when the report was routed to the wrong person or the reviewer is unavailable. The last reviewer of the report is able to recall it; however, signing officials at the institution and the Contact PD/PI who are not the last reviewer can also recall the report when it is in a status of Reviewer Work in Progress.

NOTE: A PD/PI delegate does not have the ability to recall the PRAM. Only requests that have not been submitted can be recalled. If prior PRAM submissions to the Agency exist, these attachments are not included in the recall.

To recall a PRAM, simply use the Status module to search for an award, select Agency Requested PRAM from the three-dot ellipsis menu or Action column, and then click the Recall button.

When the PRAM is in Reviewer Work in Progress status, the signing official (SO) can submit it to the agency. PD/PIs may also submit the information if they have been delegated Submit Progress Report authority by the SO.

To submit a PRAM, simply use the Status module to search for an award, select Agency Requested PRAM from the three-dot ellipsis menu or Action column, and then click the Submit button. Read the certification statement and click the I Agree button.