Table 1: Census of Participating Departments and Interdepartmental Programs

This section explains what parts of the xTRACT module fill Table 1 of the resulting PDF-formatted training tables that are in the research training dataset (RTD), which is part of required reporting.

For detailed instructions on every field in the training tables, see https://grants.nih.gov/grants-process/write-application/forms-directory/data-tables/forms-i.

The following table will be located in the PDF of the final RTD after entering xTRACT data.

The content of Table 1 is populated with data pulled from the Participating Department/Programs component (in left sidebar of xTRACT) of the RTD section. Depending on the type of application, this table may or may not be used, or only part of the table may be used. Refer to the Introduction to Data Tables document for specific information.

When working on an RTD, click on Participating Departments/Programs from the left menu. (click to view)

The Participating Departments and Programs screen will show the table of the current departments and programs. This table is the source of the names of the departments or programs in the first column of Table 1.

To add a partner organization, click the Add Partner Organization button above the table.

If you need to add another department or program, select the Add Participating Departments or Programs button above the table.

Once the departments and programs are populated into the table, click the three-dot ellipsis button and select Edit Census to add or change participant totals.

Due to instances where some faculty may serve in more than one department or program, the Total for the "Total Faculty" and the "Participating Faculty" columns may not be the sum of the individual department and program breakdown. This applies to both the Predoctorates and Postdoctorates tables. These figures are not calculated by the system, and must be entered in the Training Support & Summary section as outlined below.

Select Training Support & Summary from the left menu, and, in the Census Totals pane, select the Edit button. (click to view)

The Faculty Census Totals pop-up window will open. In this window, enter the number of unique individuals for the Total and Participating faculty. Click the Save button to update the table. (click to view pop-up)

These totals will update to the Total field for the first two columns (Total Faculty, Participating Faculty) for Part I and Part II of Table 1.