Participating Faculty Detail (New Application)

Use the Expand button Expand button next to each section of the Participating Faculty Detail to display it. The Open All Sections link reveals all collapsed sections at once.

Participating Faculty Details

Each section provides a means for editing the information. Refer to the steps below.

Participating Faculty Details

The participating Faculty Details panel of the Participating Faculty Detail displays faculty data as described below.

  • Commons User ID (read only)
  • Email (read only)
  • Rank
  • Primary Department or Program
  • Research Interest
  • Training Role(s)

To edit faculty member data:

  1. Click the Edit button to open the Edit Faculty Member Data window:

Edit Faculty Member Data

  1. Select an academic rank from the Rank drop-down list, or, if the faculty member does not have an academic rank, select Other from the Rank drop-down, and type the position title in the Other Rank Title field.
    This lets you provide more accurate position information about grant faculty who hold non-academic positions, such as in government or the private sector. The Other Rank field is enabled only if you select Other in the Rank drop-down list.
  2. In Primary Department or Program, specify a department or program for the faculty member. Type a few letters to see matches from the faculty member's institution. Matches are based on programs previously entered into xTRACT or other eRA modules.
  3. Select the Training Role the faculty member holds for the grant currently being edited. Preceptor is also sometimes referred to as mentor.
  4. Click the Save button.

Faculty Degree

From this panel, you may add a degree, edit a degree, or select a degree to add to an RTD.

1. Click the Expand button Expand button to view the panel.

Faculty Degree Panel

The Source of degrees is displayed as read-only and as either xTRACT (meaning that the degree was added to the person profile in xTRACT) or Commons Profile (meaning that the degree is from the Commons Personal Profile of the person).

Add a Degree

  1. Select the Add Degree button.
  2. Update the fields in the Add a Degree pop-up:
    • Degree: Select from the list
    • Other Degree Text: Enter if the Degree selected is OTH (other type of degree) or an other category like BOTH, DDOT, DOTH, MDOT, MOTH, and VDOT.
    • Degree Date: Enter in MM/YYYY format
    • Terminal Degree: Select the Yes or No radio button as appropriate. When the Yes button is selected, the terminal degree indicator (This is the terminal degree of this person.) displays next to the degree details in the view. Only one degree for a person can be set as the Terminal Degree.
    • Degree Status: Completed or In Progress are the selections available for Faculty degrees.
    • Include in RTD: Yes or No are the options available.
    • Degree Institution: Enter the institution name, one institution per degree. Start typing in some of the institution's name and a drop-down menu displays with related institution names.
  3. Select the Save button to save your changes.
  4. Repeat for any additional degrees.

Edit a Degree

  1. Click the hyperlinked degree name to display the Edit Degree screen for editing.
  2. Update the fields as necessary.
  3. Select the Save button or click the Cancel button.

Include in RTD

  1. Locate the degree you are including in the RTD.
  2. Check the Include in RTD box for the degree to be displayed in the Participating Faculty Members Training Table on the RTD PDF.

    Uncheck the box to exclude the degree.

Delete a Degree

Select the Remove Degree button Remove Degree button to delete the degree from the participating faculty detail. Remove Degree is not available if the Source of the degree is Commons Profile, meaning the degree is from the Commons Personal Profile of the person.

Research Support

This section, under Participating Faculty, details the sources of support for the participating faculty member who is currently being edited.

1. Click the Expand button Expand button to view the panel.

Research Support Panel

NIH and Other Agency Sources of Support on Record

Use this section to report currently-funded, active NIH or other Agency grants on which this faculty member is working. This list might be automatically populated with records if the faculty member is on record as being funded from NIH and other grants.gov systems. Records that are automatically populated lack an Edit or Remove button and thus are read-only.

Use the Add Project Lead Source of Supportbutton to search for other NIH or Agency grants that contain sources of support. If the faculty member is reported on an RPPR, then those grants will be displayed as suggested sources of funding, but you can also find and choose grants outside of that suggested list. Grants not currently funded cannot be added.

To add another source of funding for the current faculty member:

  1. Under NIH and Other Agency Sources of Support on Record, click the Add Project Lead Source of Support button.
  2. In the Add Source of Support search window, enter criteria to find grants in which the current participating faculty member is funded.
    Note that this window might contain a list of suggested grants to choose from before you perform your search. If the faculty member is reported on an RPPR (Research Performance Progress Report) for a component, then those grants will be displayed as suggested sources of funding. You can select suggested sources of funding, or you can find and choose grants outside of that suggested list.
  3. Enter search criteria in the Add Source of Support window and click the Search button.
  4. In the search results, click the Select the Funding Source button Select the Funding Source button for one or more grants that include funding for the current participating faculty member.
  5. For the selected grant, enter details for the funding source, specifically the subproject the faculty member is working on, and the funding for that subproject.

    6. Enter Source of Support Details

  6. Click Save and Add Another Source of Support to find more sources of support, or click Save and Exit if finished with NIH sources of support for this faculty member.
  7. To edit the source of support, click the hyperlinked grant number.
  8. To delete the source of support, click the Remove Non-NIH Source of Support button Remove Non-NIH Source of Support button.

Other Sources of Support

Includes Funding Source, Support Type, Project Number, Project Role, Project Title, Project Period, and Current Year Direct Costs.

To add additional support:

  1. Select the Add Another Source of Support button to display fields for searching/editing to add a non-NIH funding source.
  2. Search for a funding source:
    1. Search for support entering the parameters given and selecting Search Funding Sources button.
    2. In the search results, click the Select the Funding Source button Select the Funding Source button for the correct project.
  3. Enter Start of Funding and End of Funding in mm/yyyy format.
  4. Enter current year direct costs.
  5. Click Save and Add Another Source of Support to find more sources of support, or click Save and Exit if finished with NIH sources of support for this faculty member.
  6. To edit the source of support, click the hyperlinked grant number.
  7. To delete the source of support, click the Remove Non-NIH Source of Support button Remove Non-NIH Source of Support button.

Mentoring Record

Click the Expand button Expand button to view the panel.

Mentoring Record Panel

The Mentoring Record panel of the Participating Faculty Detail to display counts of trainees mentored.

  • Pre-docs In Training
  • Pre-docs Graduated
  • Pre-docs Continued in Research or Related Careers
  • Post-docs in Training
  • Post-docs Completed Training
  • Post-docs Continued in Research or Related Careers

Use the Edit button to open the fields in a pop-up for editing. Save your changes by selecting the Save button on the pop-up.

Concept Link IconSee Also