Revised 7/23/2015

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Federal Financial Report/Financial Status Report Search

The Federal Financial Report/Financial Status Report Search screen allows the user to perform a search for grant awards within the user’s organization. Queries can be performed using one or more of the query parameter fields; however, performing too broad of a search by entering only one parameter could result in a very large set of records returned by the FFR/FSR module.

Returning a large set of records is not only cumbersome to the user, but may also slow down the FFR response time. In fact, the number of records returned by the search is limited to 500, and any record set larger than this limit will result in an error. For this reason, it is recommended that as many parameters as possible are entered to perform a more narrow and specific search.

To perform a search:

1. Enter the desired search parameters. An explanation of each parameter follows:

• Grant Number

  The Grant Number field is broken into sections: Type (T), Activity (ACT), Institute/Center (IC), Serial Number (Serial#), Year, and Suffix. The search screen will accept partial entry of a grant number using these fields. Additionally, the percent sign (%) can be used as a wild card when entering parts of the grant number. Please note, however, that if any part of the Grant Number is used as a search, the IC field must be entered, otherwise an error will be displayed.

• Org Name

  If you are an external system user, this field defaults to your organization's name.

  NOTE: If you are an internal NIH or Agency user with a Commons OFM role, enter the name of the organization associated with the grant. This field is required for OFM roles.

• Due Date Range

  A From and To date range may be entered to return grants with FFRs due within that range. The dates must be entered in MM/DD/YYYY format.

• EIN

  EIN is the Employer Identification Number and is assigned to each organization by the Department of Health and Human Services (DHHS) Central Registry System for payment and accounting purposes. This number can be obtained from the Internal Revenue Service (IRS).

• Latest FFR Status

  Use the drop-down list to select the specific status and return only grants with an FFR in that status.

• Foreign

  Select the checkbox for Foreign to return foreign grants in the search results. If left unchecked, the query will return only domestic grants.

• ARRA Funded

  Select the checkbox for ARRA to return only grants that are funded under the American Recovery and Reinvestment Act (ARRA).

  NOTE: If for any reason the user is not satisfied with the values entered in the search parameter fields, the Clear button may be selected. This button removes the entered values in the search parameter fields.

2. When satisfied with the parameters as entered, select the Submit button to perform the search.

   

Assuming that the entered parameters are valid and the system finds matching records, the results of the search will appear in the Federal Financial Report/Financial Status Report Search Result screen hit list.

See Also

• Federal Financial Report/Financial Status Report Search Result
• Federal Financial Report/Financial Status Report Historical Search

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