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eRA Commons: Features and Functions You Need to Know

Title/Description Video Length Date Posted
How Not to Miss Important Information About the Receipt and Referral of Your Grant Application
Tutorial to help principal investigators understand how to access important correspondence related to the receipt and referral of their grant application in eRA Commons.
Video: How Not to Miss Important Information About the Receipt and Referral of Your Grant Application 4:06 9/24/2013
Personal Profile Overview
Tutorial to help familiarize eRA Commons users with the new look and feel of the Personal Profile.
Video: Personal Profile Overview 8:06 8/9/2013
Submitting Reference Letters through eRA Commons
Tutorial to guide referees through the process of submitting reference letters through the eRA Commons to support career development or fellowship award applications.
Video: Submitting Reference Letters through eRA Commons 5:26 8/15/2013
Grants Closeout in eRA Commons
This 7 minute tutorial video will demonstrate how Signing Officials and Principal Investigators, access, initiate and respond to closeout reports and requests for additional information.
Grants Closeout in eRA Commons 6:52 11/04/14

Understanding Status

Status Screen Overview (SO & PD/PI)
goes through the steps on how to get to the Status search options if you are Signing Official or a Principal Investigator; it outlines the importance of the Status screen; it highlights some of the critical actions that must be taken to manage a grant application from submission to award to closeout.
Status Screen Overview 4:15 1/13/2014
Signing Official: Finding Information (SO Only)
Focused on the tools available to a Signing Official, who might manage hundreds of grants, if not more. The video reviews the three ways an SO can search for a grant application, and the various other search filters available to them in the Status module.
Signing Official: Finding Information 5:36 1/13/2014
Status Search Results (SO & PD/PI)
Covers the information available on the Status Result screens. The video highlights how Status module search results are displayed and organized and the importance of checking the items listed in the Action column. Depending on the user's role (SO or PD/PI) and the type of search, the search results might vary a little.
Status Search Results 8:11 1/13/2014
Status for PD/PIs (PD/PI Only)
This video reviews the steps for accessing the features available to a Program Director (PD) / Principal Investigator (PI) in the Status module. The video also examines the search options and organization of the Status Result screen table.
Status for PD/PIs 5:09  2/04/14
Detailed Status Information (SO & PD/PI)
Video 5 of this series looks at the Detailed Status Information screen. The Detailed Status Information screen is the culmination of the latest information about your grant application, including critiques, scores, NIH contact information, award information, and more.
Detailed Status Information 5:41 2/04/14
Accessing the Summary Statement (PD/PI Only)
Video 6 of the Status series looks at the steps a Principal Investigator (PI) takes to access the Summary Statement. Additionally, the video summarizes, at a high level, the review process for grant applications. It is this review process that generates an evaluative document called the Summary Statement. Because the Summary Statement is considered and evaluation, it is only available to PIs.
Accessing the Summary Statement 2:35 3/07/14
Accessing the Notice of Award (SO & PD/PI)
Video 7 of the Status series examines how to access the Notice of Award (NoA) document when a grant application has received funding. The NoA spells out all the details of the award, including amount of funding, and all the terms and conditions of the award.
Video 7 - Accessing Notice of Award 2:52 8/27/14
Accessing Just In Time (SO & PD/PI)
Video 8 of the Status Series looks at how to access and submit Just in Time (JIT) information. Frequently after an application has gone through the peer review process and before a funding decision is made, the assigned Institute or Center (IC) will request additional information such as IACUC, IRB, and/or Human Subject Assurances. Just in Time is the process of providing that information to NIH.
Video 8 - Accessing Just in Time 4:03 8/27/14
No Cost Extension (SO Only)
Video 9 of the Status series focuses on how a Signing Official can access and submit a No Cost Extension request. NIH allows grantees to extend the final budget period of a grant by as much as 12 months, as long as they are not asking for additional NIH funds. This video shows how to access the link for a No Cost Extension and submit the request for an extension.
Video 9 - No Cost Extension 3:55 8/27/14
Change of Institution (SO & PD/PI)
Video 10 of the Status series demonstrates how a Signing Official can access and submit a Relinquishing Statement (RS) as part of the Change of Institution process. The Change of Institution process allows the grantee institution to give up, or surrender, a grant to another institution, who will take over the approved research project. The Signing Official submits a Relinquishing Statement (RS) to Grants Management which initiates the Change of Institution request.
Video 10 - Change of Institution 6:01 8/27/14

 

For Reviewers: Navigating Internet Assisted Review (IAR)

Title / Description Video Length Date Posted
Reviewers: Received an IAR Invitation Email. What's Next?
This tutorial will guide reviewers on how to get started on IAR upon receiving the scientific review invitation emails from SROs.
Video - Reviewers: Received an IAR Invitation Email. What's Next? 4:15 9/4/2013
Reviewers: Getting Reimbursement of Expenses & Honoraria
Tutorial to walk reviewers through the process of entering information in the Secure Payee Registration System (SPRS) to get paid the honoraria and expenses for their review-related service
Reviewers: Getting Reimbursement of  Expenses & Honoraria 2:29 11/07/13
(Updated 11/26/13)
Reviewer Confidentiality Agreement in IAR
Signing the Confidentiality Agreement in IAR and Indicating Lobbyist Status if Applicable
Reviewer Confidentiality Agreement in IAR 3:10 11/07/13
Reviewers: How to Set Up and Maintain Personal Profile in eRA Commons
This tutorial will guide Reviewers on how to set up and maintain their own Personal Profile information in eRA Commons

Related Links
Reviewers: How to Set Up and Maintain Personal Profile in eRA Commons 4:33 12/12/13
Reviewers: How to Submit Final Scores in IAR
This tutorial includes step-by-step instructions on how to submit final scores, following the discussion of the applications.
Reviewers: How to Submit Final Scores in IAR 4:22 2/11/14
Reviewers: Submitting Critiques and Preliminary Scores
This tutorial walks reviewers through submitting critiques and preliminary scores in the IAR module.
Reviewers: Submitting Critiques and Preliminary Scores 4:07 5/22/14
Reviewers: Accessing Grant Applications and Meeting Materials Through IAR
This tutorial walks reviewers through the process of accessing grant applications in IAR and meeting materials provided by a Scientific Review Officer (SRO) for a review meeting.
Reviewers: Accessing Grant Applications and Meeting Materials Through IAR 4:01 8/19/14
Reviewers: Checking Conflict of Interest in IAR
A tutorial that walks reviewers through checking conflicts of interest with grant applications in IAR and signing the pre and post-meeting Conflict of Interest certifications.

Related Links
Reviewers: Checking Conflict of Interest in IAR 8:47 11/07/14








This page last updated on November 12, 2014
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