eRA Enhancements: New Features for xTRACT Coming December 8, 2016

Tuesday, December 6, 2016

In a software release scheduled for Thursday, December 8, 2016, several new features will be added to xTRACT. xTRACT is the Extramural Trainee Reporting And Career Tracking system and is accessed via eRA Commons. It allows applicants, grantees and assistants to create research training tables for progress reports and institutional training grant applications.

Features

  • Ability to copy data from a recently prepared RPPR RTD into a Renewal RTD 

When working with a Renewal Research Training Dataset (RTD), xTRACT users will now be able to copy Participating Trainee and Program Statistics data from a recently prepared RPPR RTD for that same training grant.  If an RPPR RTD for the grant’s final non-competing period has already been started, then the data will be copied from that.  Otherwise, if an RPPR RTD for the grant’s previous non-competing period is available, the data will be copied from that RTD instead.

The option to copy data will be offered when the Renewal RTD is first initiated.  Users will also have the option to copy each type of data (Participating Trainee or Program Statistics) when editing the RTD, whenever visiting each of the corresponding data entry sections.

  • Ability to copy data from a recently prepared Renewal or RPPR RTD into an RPPR RTD

When working with an RPPR RTD, xTRACT users will now be able to copy Participating Trainee and Program Statistics data from a recently prepared RTD for that same training grant.  A copy can be performed from the previous year’s RPPR RTD for that grant. Also, when preparing the RPPR RTD for the final non-competing year, there will be an additional option to copy from the next Renewal RTD for that grant (provided the Renewal RTD has been started).

The option to copy data from a recent RTD will be offered when the RPPR RTD is first initiated.  Users will also have the option to copy each type of data (Participating Trainee or Program Statistics) when editing the RTD, whenever visiting each of the corresponding data entry sections.

  • Improved Performance of Preview/Finalize RTD  

The amount of time required to preview or finalize an RTD has been improved.  When choosing either one of these options, results should appear more quickly than before.

Fixes

  • Adjustment to the auto-population of Faculty Research Support, from NIH and Other Agency Sources

Faculty Research Support from NIH and Other Agency grants are automatically populated in xTRACT, based on award data that we have on hand (and cannot be edited).  However, there have been some occasions when an NIH/Other Agency grant has not been listed – even though it seems like it should have appeared.  Often when this occurred, it was because of a short delay in funding the most recent noncompeting year for the research grant in question, making it appear that the grant was not active at the time that the RTD was being prepared.  An adjustment has been made to account for this sort of timing, so that any such awards are correctly included in the listing of NIH/Other Agency Research Support for that faculty member.

  • Applicants and Entrants Section

Some users had noted cases where multiple occurrences of the same “Prior Institution” would appear on rare occasions, after entering these in the Applicants and Entrants section.  This problem has been resolved.

Following the release, please look for details and screenshots in the Online Help for xTRACT (and accessible through the question marks on xTRACT screens).