What's New

eRA Information: iEdison and ERL Scheduled Downtime For Upcoming Release Thursday, October 19

Wednesday, October 18, 2017

Scheduled Downtime for the October Release:

 

iEdison and Edison Report Lite (ERL) will be unavailable beginning at 9 p.m. ET Thursday, October 19 and will return to service by 7 a.m. ET Friday, October 20, 2017.

 

The downtime will allow for the deployment of updates in eRA’s October system-wide software release.

 

NOTE: The ability to submit help tickets online will not be available during the downtime listed above.


Register Today for the Intellectual Property workshops May 3 at the NIH Regional Seminar in New Orleans

Thursday, March 09, 2017

Logo 2017 NIH Regional Seminar – New Orleans, LA

May 3-5, 2017, New Orleans, Louisiana

Whether you are new to Bayh-Dole reporting or have years of experience, NIH is offering two half-day workshops on May 3, packed with information and tips to help you improve compliance. Register today, before seating runs out.

Level: Beginner – Half Day (AM)                                          Cost: $55.00

Intellectual Property: Understanding Requirements and Federal Funding Recipient Rights and Responsibilities

This workshop is designed for participants who have fewer than two years intellectual property experience or are new to Grants Management, Sponsored Program, or Technology Transfer or would like a refresher course.

Description: “To have a great idea, have a lot of them.” – Thomas Edison

Like a great idea, this Intellectual Property workshop starts at the beginning.  This three hour workshop is designed to give participants a basic understanding of intellectual property; intellectual property rights and responsibilities; the Bayh-Dole Act and recipient compliance with the Act; and Inventions & Reporting via iEdison.  Participants will interact with NIH staff and a NIH grantee by participating in case studies and asking questions.

Level: Intermediate/Advance – Half Day (PM)                   Cost: $55.00  

Intellectual Property:  An In-depth Look at iEdison

This four hour intellectual property workshop is intended for Grants Management, Sponsored Program, or Technology Transfer Professionals who have a basic understanding of intellectual property, intellectual property rights and responsibilities, the Bayh-Dole Act, and Inventions & Reporting via iEdison.

Description: “Anything that won’t sell, I don’t want to invent. Its sale is proof of utility, and utility is success.” – Thomas Edison

Now that you have an NIH funded invention, how do you comply with NIH policies and the Bayh-Dole Act while shepherding your invention to success?  This is a four hour workshop for intermediate-advanced Grants Management, Sponsored Program, or Technology Transfer Professionals is designed to give participants a demonstration of Interagency Edison. To educate participants about compliance requirements, NIH faculty and a NIH grantee will provide a demonstrative walk through of the iEdison process from creating an iEdison account and disclosing inventions to reporting patent applications and patents to requesting waivers & submitting utilization reports and final invention statements. This workshop will also provide participants with an update regarding pending changes to the Bayh-Dole Act and an opportunity to participate in case studies and ask questions.

Registration Information is available at:

https://regionalseminars.od.nih.gov/neworleans2017/registration/

 

If your role includes the need for a better understanding of the NIH grants process, then consider attending the 2-day seminar. Registration for the 2-day seminar is optional if you plan on attending the workshop(s). Read more on the Welcome page.

 


eRA Information: iEdison and ERL Scheduled Downtime for Wednesday, January 18

Friday, January 13, 2017

Scheduled Downtime for the January Release:

iEdison and Edison Report Lite (ERL) will be unavailable beginning at 9 p.m. ET Wednesday, January 18 and will return to service by 7 a.m. ET Thursday, January 19, 2017 for the winter system-wide software release.

NOTE: This release has been moved up a day earlier than scheduled. The date was moved to ensure functionality will be available for users on Thursday, the day before Inauguration Day.                

We are sorry for any inconvenience this may cause.


eRA Final Reminder: Update Your Browsers by Nov. 30 to Continue Using iEdison

Tuesday, November 29, 2016

This is a final reminder that on Wednesday, November 30, 2016, eRA is updating access to all its publicly-accessible websites to use ‘https only’ secure connections per federal mandate (OMB M-15-13, dated June 8, 2015). Please update your browsers to continue using iEdison.
 
Previous message below sent Wednesday, November 16, 2016 at 3:33 p.m. ET.

eRA Reminder: Please Update Your Browsers by Nov.30 to Continue Using iEdison

Wednesday, November 16, 2016

Just a reminder that on Wednesday, November 30, 2016, eRA is updating access to all its publicly-accessible websites to use ‘https only’ secure connections per federal mandate (OMB M-15-13, dated June 8, 2015).

What This Means for You

You may need to update your web browser to continue using eRA modules:

The browsers listed above are the browsers eRA uses to develop and test its modules for browser compatibility, as listed in the eRA Browser Compatibility statement. While lower versions are listed below, we encourage you to upgrade to the versions listed in our browser compatibility statement above to ensure you have an optimal experience when using eRA modules.

These four browsers are the other browser versions that will work with the security upgrade, but are not included in the in the eRA Browser Compatibility statement:

As noted above, Mac users will be able to access iEdison without anticipated issues as long as you are using a supported browser.


eRA Enhancements: Improvements to Generating a Patent Report in iEdison

Monday, November 14, 2016

Several iEdison enhancements will be implemented on Monday, November 14th, 2016. These are in response to user requests for more flexible options to create and download reports of an institution’s Edison data; and to better enable recipients to verify alignment between Bayh-Dole and other Award compliance requirements and a recipient institution’s own records.

The Generate Patent Report screen has been redesigned with the following new features. 

When creating a report on Edison patents, you now can:
 
o    Limit your query results using Patent-specific parameters, including:
  • Patent Docket Number (with wildcard)
  • Provisional Patent Application Number
  • U.S. Patent Title
  • Patent Inventor Name (First and/or Last)

o    As well as Subject-Invention-related criteria, including:

  • ​Primary or Secondary funding federal agency
  • Subject Invention Inventor Name
  • Subject Invention funding agreement number
o    Query based date ranges (start and end dates), for:
  • Filing Date of the Provisional Patent Application
  • Filing Date of the Non-provisional patent application
  • Filing Date of the PCT patent application
  • Subject Invention disclosure date
o    Specify one or more patent statuses as report criteria. 
 
o    Specify the data fields you wish to have included in your report. 
  • Specify the order in which the data will be exported in your report file.
o    Specify how the output method of the report
  • View online
  • Download as a comma-separated-values (.csv) file

Please look for the updated  iEdison Online Help to Generate Patent Reports, following the release.

Please note that no downtime is scheduled for this upgrade.


eRA Information: Please Update Your Browsers by Nov. 30 to Use iEdison; New Security Mandated For Websites

Wednesday, October 26, 2016

eRA has been working on strengthening the security of its modules, web services and websites to the federally mandated ‘https only’ secure connection required for all federal agencies.
 
The ‘https only’ connection offers “the strongest privacy and integrity protection currently available for public web connections,” the Office of Management and Budget wrote in mandating federal agencies adopt this standard by the end of 2016.
 
Effective November 30, 2016, all eRA modules, including iEdison, web services and websites will use ‘https only’ secure connections. 
 
What This Means for You
 
You may need to update your web browser to continue using iEdison:
 
  • With this policy, some browser versions will no longer work.
  • Here is a list of browsers and versions that will still work properly following the update:

These three are also the browsers eRA uses to develop and test its modules for browser compatibility, as listed in the eRA Browser Compatibility statement. While lower versions are listed below, we encourage you to upgrade to the versions listed in our browser compatibility statement above to ensure you have an optimal experience when using iEdison.


o   Google Chrome®  version 4.0.211.0 and later
o   Firefox® version 4 and later; with Firefox 17, Mozilla® integrates a list of websites supporting the new protocol
o   Internet Explorer® 11 on Windows® 8.1 and Windows® 7 when KB 3058515 or higher is installed (Released on Windows Update in June 2015)
 

These four are the other browser versions that will work with the security upgrade, but are not included in the in the eRA Browser Compatibility statement:

o   Chromium® 
o   Opera®  version 12 and later
o   Safari® as of OS X Mavericks
o   Microsoft® Edge™ and Internet Explorer® 11 on Windows® 10

More information is available at https://https.cio.gov/ and OMB M-15-13.


eRA Enhancements: Improvements to iEdison Reporting and Document Search Capabilities

Wednesday, August 03, 2016

Several iEdison enhancements were implemented on Monday, August 1, 2016. These were in response to requests for more flexible options to create and download reports of an institution’s Edison data; and to ensure alignment between Bayh-Dole compliance requirements and an institution’s own records.

The search screen has been redesigned with improved functionality including the following new features.  When creating and downloading a report on Edison inventions, you can: 
  • Query by Primary Agency or by Supporting Agency
  • Specify multiple statuses to be included in the report. 
  • Select what data fields you want in your report. 
  • Specify the order in which data will be presented in your report
  • View the Invention Disclosure Document or Invention Other Documents from the Generate Invention Report output
When searching for documents in Edison “Other Documents” are now included. 

eRA Information: NIH Maintenance This Weekend May Affect Connectivity in eRA Modules

Tuesday, June 21, 2016

NIH will be conducting required maintenance on all of its systems this weekend, Saturday, June 25 and Sunday, June 26 between 10 a.m. and 6 p.m. on both days. As a result of this NIH-wide maintenance, eRA systems may experience intermittent connectivity issues. Users logged in at the time of the maintenance may be affected and will need to log in again. 

We are sorry for any inconvenience.

Sign up for the Intellectual Property workshops on Oct. 26 at the NIH Regional Seminar in Chicago

Monday, June 06, 2016

October 26, 2016 - Chicago, Illinois.
Whether you are new to Bayh-Dole reporting or have years of experience, NIH is offering two half-day workshops packed with information and tips to help you improve compliance.

Optional Pre-Seminar Workshops

Intellectual Property: Understanding Requirements and Recipient Responsibilities (Beginner – Intermediate)

Detailed Agenda – Half Day (AM) - Cost: $65
Available in the morning only, this Intellectual Property workshop is designed for beginner and intermediate Sponsored Program and Technology Transfer Professionals.  This three hour workshop will give participants an understanding of intellectual property, the Bayh-Dole Act, Inventions & Reporting via iEdison, and other award recipient responsibilities as they relate to Intellectual Property and federal grant funding.

Intellectual Property:  A Hands-On Demonstration of iEdison (Intermediate – Advanced)

Detailed Agenda – Half Day (PM) - Cost: $65
This three hour workshop, offered in the afternoon only, will provide participants with a demonstration of Interagency Edison.  Emphasis will be on how to report Inventions and Patents in iEdison and related administration of the patent rights clauses in Federal funding agreements and applicability to specific circumstances.

Registration Information is available at:http://regionalseminars.od.nih.gov/chicago2016/registration/

eRA Enhancement: iEdison to Accept Expanded Number of Inventors and Funding Agreements

Wednesday, June 01, 2016

Based on the recommendations of Edison users and to enable more accurate reporting of subject inventions and patents, the following two enhancements will be made during an upgrade process on Thursday, June 2, 2016: 

  • iEdison will now allow users to enter up to 20 Inventors on both the invention disclosure and patent screens. 
  • iEdison will now allow users to enter up to 20 Funding Agreements on the invention disclosure screen. 
     

NOTE: All eRA systems will remain available during this upgrade process.


eRA Enhancements: New Account Management Feature Part of March 25 Software Release

Friday, March 25, 2016

eRA will be performing software updates to the Account Management System (AMS) as part of a release scheduled for deployment today, Friday, March 25, 2016.  AMS is used by authorized staff to create, manage and search user accounts in iEdison

The release does not require system downtime and is not expected to disrupt any of the eRA systems. Users should have full access to these systems throughout the release. 

New Feature in AMS Module 

  • Gives users the ability to run reports based on user roles via a new tab labeled AMS User Reports.

For details, please look for AMS Release Notes following the release. Please also see the AMS Online Help and AMS User Guide for more information.


eRA Enhancements: Highlights of iEdison’s Upcoming Release Scheduled for Thursday, January 21

Tuesday, January 19, 2016

IEdison and Edison Report Lite (ERL) will be offline for the fall software release, starting on Thursday, January 21, at 9 p.m. ET.

The system is scheduled to be available again by 7 a.m., Friday, January 22, 2015.

Highlights of iEdison’s January Software Release

Check out the release notes for more information on features and fixes.

New Features

iEdison Screens Modified for new Account Management System (AMS)

The new Account Management System (AMS) facilitates user and system account administration based on assigned user roles. AMS leverages a new User Interface (UI) that is cleaner, more intuitive, and easier to read. Users with the following roles can search, create, or modify an iEdison user account:

  • Extramural Technology Transfer Official Administrator (Extramural TTO Admin)
  • Invention Disclosure Official (IDO) Administrator
  • Agency Administrator
  • NIH Accounts Administrator
  • Program Official/Grants Management Specialist/Contract Management Specialist (CPO/GMS/CMS) Administrator

NOTE: All accounts will now utilize the new AMS system to reset their passwords.

Message 200/5210 Non-Provisional Patent Record Must be Filed in a Timely Manner

If an Invention Report’s status is Elect Title, but no non-provisional or issued patent has been added to the Invention the following messages will display:

  • Message 200 for external users – An initial non-provisional patent application must be timely filed. (e.g. 37 CFR 401.14(c)(3)).
  • Message 5210 for Agency users – Title to this invention has been elected but an initial non-provisional application is past due.

National Science Foundation (NSF) Waive Invention Report Compliance

If an attempt is made to change a NSF Invention Report’s status to Not Elect Title, the system verifies that any Patents derived from the Invention Report are in a Waived or Voided status.

If there are any Patents that are NOT in a Waived or Voided status, the system displays the following message: This invention record cannot be waived until associated Patents are waived.

If there are Patents in a Waived or Voided status, the system verifies that the following notifications do not exist or are deactivated:

  • For the Invention: 120/5120, 5125, and 130
  • For the associated Patents: 220/5220, 221/5221, 240/5240, 5243, 223, 5244, and 234

If these notification exist, the system displays the following error messages:

  • Extramural Notification: The following notifications must be cleared before you may Not Elect Title to this invention: <EXTRAMURAL NOTIFICATION NUMBER>.  Also, any messages suppressed by the institution also require resolution.
  • Agency Notification: The following notification messages must be cleared by the Agency before you may Not Elect Title to this invention <AGENCY NOTIFICATION NUMBER>.

If none of these notifications exist, then the system verifies that a new Invention Disclosure for the Invention Report has not been uploaded and previously accepted.

If there is an Invention Disclosure document has been uploaded, but it has not been accepted, then the following error message is displayed: This invention record cannot be waived until the disclosure documents is accepted by the Government.

  • Patent Number Required when Patent Date is Provided
    Previously when a date was entered in one of the following Patent date fields the corresponding Patent number was not required:
    • Filing Date of Provisional Patent Application
    • Filing Date of Non-Provisional Patent Application
    • Filing Date of PCT Patent Application
    • Patent Issue Date

Now the appropriate Patent number is required when a date is entered in any one of the Patent date fields.

If a Patent Report currently exists without the appropriate Patent numbers, the system displays the following warning messages when the Patent Report is being submitted:

  • No Provisional Application Number is provided.
  • Non-Provisional Date is provided, but no Non-Provisional Application Number is provided.
  • PCT Date is provided, but no PCT Application Number is provided.
  • Issue Date is provided, but no Issue Application Number is provided.

For new created Patent Reports, or newly entered dates, the system displays the following error messages when the Patent Report is being submitted:

  • If the Provisional Patent Application date is provided the Provisional Patent Application Number is required.
  • If the Non-Provisional Patent Application date is provided the Non-Provisional Patent Application Number is required.
  • If the PCT Patent Application date is provided the PCT Patent Application Number is required.
  • If the Issued Patent Application date is provided the Issued Patent Application Number is required.

NOTE: The ability to submit help tickets online will not be available during the downtime listed above. However, customers can always email the eRA Service Desk at that time; edison@od.nih.gov (for iEdison/ERL support).


eRA Information: iEdison and ERL Will Be Unavailable Saturday, January 16, 2016

Thursday, January 14, 2016

iEdison and Edison Report Lite (ERL) will undergo maintenance procedures and are scheduled to be unavailable Saturday, January 16, from 10 p.m. to midnight.  We hope to have the systems up as soon as possible. 


eRA Enhancements: Highlights of iEdison’s Upcoming Release Scheduled for Thursday, October 15

Friday, October 09, 2015

IEdison and Edison Report Lite (ERL) will be offline for the Fall software release, starting on Thursday, October 15, 2015, at 9 p.m. ET.

The system is scheduled to be available again by 7 a.m., Friday, October 16, 2015.

Highlights of iEdison’s October Software Release

Check out the release notes for more information on features and fixes.

New Features

 

  • A New PCT Patent Number Format and New Associated Validations Have Been Implemented
    • Format Changes. The new PCT Patent Application Number format is: 2 letters (country code) + 2 or 4 digit year + 5 to 6 digits. If only 5 digits are provided at the end of the number, the system will add a leading 0.
  • Validations. The Patent Cooperation Treaty (PCT) year in the PCT Patent Application Number field should match the year in the Filing Date of PCT Patent Application field. If the years do not match, the system displays the following error message:

The PCT number supplied does not correspond with the PCT Filing Date indicated.

  • When the PCT year is converted to 4 digit year, the following conditions are verified:
    1. If the PCT filing date is 12/31/1999 or earlier, then the PCT Application Patent Number should contain a four-digit year that begins with 19. 
    2. If the PCT Filing date is 1/1/2000 or later, then the PCT Application Patent Number should contain a four-digit year that begins with 20.

 

  • If either of these validations fails, then the following error message is displayed:

If the PCT filing date is 12/31/1999 or earlier, the PCT Application Number should contain a four-digit year that begins with ‘19’.  If the PCT Filing date is 1/1/2000 or later, the PCT Application number should contain a four-digit year that begins with ‘20’.

  • If the data entered on the Patent Search screen in the PCT Application Patent Number field is not in the new format, then the system converts the data to the new format before searching for that patent.

Fixes

  • On the Modify Patent Report Screen the Enter Key now Performs the same as the Submit Button
    • Previously on the Modify Patent Report screen the <enter> key on the keyboard was not performing the same functionality as the Submit button on the Modify Invention Report screen.

 

  • Messages 260 now Cleared when the EIR Status is Changed to Not Elect Title
    • Previously message 260, “Provisional Date About to Expire”, was not clearing when an Extramural Invention Report’s (EIR) status was changed to Not Elect Title. Messages generated for the following statuses will be cleared:
      • Record Voided
      • Transferred
      • Not Elect Title
  • Unaccepted Invention Disclosures (message 130) Notifications to be Generated
    • Notifications missed for Rejected Invention Disclosures (message 130) will be generated as part of the upgrade process.
  • The iEdison Banner now Navigates to the iEdison Login Screen
    • Previously when the iEdison.gov hyperlink or the banner was clicked, the system did not return to iEdison Login screen which contains the Agency links, and other helpful links.

NOTE: The ability to submit help tickets online will not be available during the downtime listed above. However, customers can always email the eRA Service Desk during that time; edison@od.nih.gov (for iEdison/ERL support).


eRA Information: New Screen and Features Added to iEdison to Manage Point of Contact Information

Wednesday, September 16, 2015

eRA will be performing software updates to enhance the iEdison module as part of a release scheduled for deployment tomorrow, September 17. The release will not require system downtime and is not expected to disrupt iEdison. Users should have full access to these systems throughout the release.

New Features

  • Adds a new screen, which allows Agencies to manage their point of contact information via the Agency Administration tab and screen.
    • Buttons allow users to perform the following actions: Modify Contacts, Add Contact, and Refresh.
    • Provides a search toolbar to allow users to perform a search for an agency.
  • Users with the following roles can perform actions as noted:
    • IDO Administrator role: can view all Agencies and create/edit only their primary Agency’s information.
    • IDO User role: can view all Agencies contact information.

For details, please look for the iEdison release notes posted on both the eRA website and the eRA Intranet.


eRA Update: Ext-UAT for iEdison Is Available

Thursday, September 10, 2015

The External User Acceptance Test (Ext-UAT) environment for iEdison is now available.  The maintenance has been completed. For more information on updates to the Ext-UAT environments, please go to http://grants.nih.gov/grants/ElectronicReceipt/system_testing.htm.


eRA Information: Ext-UAT for iEdison Will be Unavailable Thursday AM, September 10, 2015

Tuesday, September 08, 2015

The External User Acceptance Test (Ext-UAT) environment for iEdison is scheduled to be offline Thursday, September 10, 2015 from 7 to 11 AM. for hardware update.   This is part of the standard testing environment maintenance window as noted at: http://grants.nih.gov/grants/ElectronicReceipt/system_testing.htm

We are sorry for any inconvenience this may cause.

Please note that this process will not affect the production environment.


eRA Alert: eRA Modules Experiencing Connectivity Issues

Thursday, September 03, 2015

eRA Commons, ASSIST, iEdison, and other eRA modules are experiencing intermittent connectivity issues.  Users may be presented with a “Error 500 Internal Server” message.

We hope to have the systems returned to full functionality soon. We will provide updated information as soon as possible.

We are sorry for any inconvenience it may cause.


eRA Enhancements: Highlights of iEdison’s Upcoming Upgrade for Thursday, August 27

Tuesday, August 25, 2015

iEdison will be updated during regular work hours on Thursday, August 27, 2015. In what is referred to as a rolling deployment, NIH will update several aspects of iEdison.  During this time, all systems will remain available. The following are just some of the features being rolled out for this release; check out the release notes for more information on features and fixes.

New Features

  • New Requirement for Failure to Elect Title is Implemented with Message(s) 100/5110 and 140/5150
    • The notification message 100/5110, Title to this invention must be timely elected, now generates less than 90 days prior to the initial 2 year requirement and any extensions expire.
    • The notification message 140/5150, Title to this invention must be timely elected, now generates less than 90 days prior to the initial 8 month requirement and any extensions expire.
  • Voided Patents in the Patent Tree are Identified for Agency Users Only
    • Previously a Patent Record with a Voided status was not distinguishable visually in the Patent Tree.
    • Now the Patent Record with a Voided status is visibly identified by the grey color in the Patent Tree.
  • PTO Recordation Option Added as a Document Category on the Patent Screen for the Other Document(s) Field
    • A new option, PTO Recordation, is added to the Document Category drop-down menu when adding another document in the Upload Other Document section on the Create New Invention Report or the Modify Invention Report screen.
  • Patent Number Format Automatically Populated with Special Characters if Appropriate
    • Previously when entering in the Provisional Patent Application Number or the Non Provisional Patent Application fields  on the Create Patent Record, the Modify Patent Record, or the Patent Search screens the forward slash (/) and the comma (,) had to be included. Now the forward slash (/) / and the comma (,) are automatically populated when the Provisional Patent Application Number or the Non Provisional Patent Application Number fields are entered.
  • Notes Section on Waived EIRs and Patent Reports are Blocked for Extramural Users
    • The Explanatory Notes section is no longer editable when the Invention Report’s or the Patent Report’s status is changed to Waived. The following message is displayed: You are not allowed to add a new Explanatory Notes to the WAIVED invention.

Fixes

  • iEdison Messages 300 and 310/5310 are now Calculating Correctly
    • Previously the system was only checking at the start of a fiscal year for an Invention Report with a status of Elect Title or Licensed as Biological Material to generate notification messages 300 and 310 for requesting to have the utilization report completed.
    • The system should have checked the range between the Title Election Date and Waiver Date for these Invention Report(s).
    • This issue is resolved
  • Data Stream no Longer Allows Uploading Patents to EIRs that do not Allow Patents
    • Previously the iEdison data stream allowed uploading Patent Reports with a Filing Date of Non-Provisional Patent Application or a Patent Issue Date when an Invention Report’s status was Under Evaluation.
    • Now the system requires for the Invention Report’s status to be Elect Title before uploading a patent with the Filing Date of Non-Provisional Patent Application or the Patent Issue Date.

eRA Information: iEdison and ERL Will Be Unavailable Thursday, July 16 for eRA’s Upcoming Software Release

Monday, July 13, 2015

iEdison and Edison Report Lite (ERL) will be offline for eRA’s summer software release starting on Thursday, July 16, 2015, at 9 p.m. ET.  The system is scheduled to be available again by 7 a.m., Friday, July 17, 2015.

For this release, there will be no changes in iEdison or ERL functionality.

NOTE: The ability to submit help tickets online will not be available during the downtime listed above.


eRA Update: Scheduled Downtime is Complete; iEdison and ERL are Available

Saturday, May 23, 2015

The scheduled downtime for the database migration has been completed. iEdison and Edison Report Lite (ERL) are currently available.

Thank you for your patience.


eRA Reminder: Scheduled Downtime For iEdison and ERL on Saturday, May 23

Monday, May 18, 2015

We would like to remind you that eRA is planning to migrate its databases to a new platform over the upcoming Memorial Day weekend.

The scheduled migration involves about 8 hours downtime for iEdison and Edison Report Lite (ERL) beginning at 9:00AM ET on Saturday, May 23.

We look forward to the long-term benefits the migration will ultimately bring to our customers.

 

(Original message below sent Monday, May 4, 2015 at 11:48AM)


eRA Enhancements: Highlights of iEdison’s Upcoming Release Scheduled for Thursday, April 23

Wednesday, April 22, 2015

Highlights of iEdison's April Software Release

Check out the release notes for more information on features and fixes.

New Features

The Paper Option is Removed for File Uploads on Invention and Patent Reports

  • For file uploads on Invention and/or Patent reports the paper option is no longer available. If a document was previously uploaded as paper type document, then there is still the ability to save the paper document. However, if the Invention and/or Patent report's file type is changed to another file type besides paper, then the ability to change the file type back to paper is no longer available.

Messages 260/ 5260, Provisional Patent Due to Expire, are  Now Triggered, Based on Specific Invention/Patent Criteria

  • Messages are now triggered based on all of the following criteria being "TRUE."
    1. The Invention report's status is not: Record Voided, Transferred, or Not Elect Title. AND...
    2. The Patent report's status is Institution Retains Rights. AND...
    3. The Provisional Patent Application Date is populated. AND...
    4. The following Patent fields are not populated: PCT Filing Date, Non-provisional Patent Application Date, and Patent Issue Date. AND...
    5. Special Condition: Patent is not a parent Patent. AND...
      NOTE: If all Child Patents are voided, the Patent is not considered a parent Patent.
    6. The difference between the Provisional Patent Application Date and the present date is greater than ten months.

DOE Email Notification for new Inventions/Patents now Includes DOE Award Number

  • DOE currently receives a notification e-mail when new inventions are created that have a primary agency of DOE containing a temporary 'S' number to be compatible with a longstanding docketing number system that DOE maintains..  Starting from this release the DOE award number(s) are also included in this e-mail as well.

Fixes

The Correct Notes are now Generated in the Government Notes when an Invention is Transferred

  • Previously when an Invention was transferred to another Institution, the government notes were not generated correctly.

Suppressed Messages are now automatically Unsuppressed after 30 Days

Notification messages can be suppressed for thirty days by one or more users simultaneously. If the suppressed message is still valid after thirty days, it is unsuppressed. Previously notification messages that were suppressed were not unsuppressed after thirty days.

The DOE "S" Number now Appears when Exporting Invention and Patent Reports

  • Previously the DOC "S" Number was not populated when exporting Invention and/or Patent reports that contained a DOC "S" Number.

Downtime For iEdison and ERL Scheduled for Thursday, April 16

Wednesday, April 15, 2015

iEdison and Edison Report Lite (ERL) will be offline for eRA’s spring software release starting on Thursday, April 16, 2015, at 9PM ET.

The system is scheduled to be available again by 7AM, Friday, April 17, 2015.

For this release, there will be no changes in iEdison or ERL functionality.

NOTE: The ability to submit help tickets online will not be available during the downtime listed above. However, customers can always email the eRA Help Desk at that time; edison@od.nih.gov (for iEdison support).


eRA Information: Error in Email Concerning iEdison Organization Notification Messages from March 15

Tuesday, March 17, 2015

On the night of March 15, 2015, the iEdison system sent out a reminder to users regarding outstanding messages their organization needs to address. Due to an update to the iEdison system on March 12th, the number of outstanding notifications was increased in error. 

Please disregard the count that you received from the message on March 15th. A new email will be sent out on Sunday, March 22, 2015 which will have the correct number of notifications listed.

We are sorry for any inconvenience this may cause.


eRA Enhancements: Highlights of iEdison’s Release Scheduled for Thursday, March 12

Thursday, March 12, 2015

iEdison has been updated today, Thursday, March 12, 2015, to provide new features and fixes. 

Highlights of iEdison's March Software Release

Check out the release notes for more information on features and fixes.

New Features

NIH Inventions May Not Be Set to Not Elect Title Status if they have outstanding messages

  • On the Modify Invention Report screen, NIH Inventions may not be set to Not Elect Title  if:
    • The invention has outstanding notifications regarding a missing, submitted, or rejected Confirmatory License, Government Support Clause, Invention Disclosure Documents.
    • Messages that Utilization reports are due.
    • Message regarding missing Fiscal Month.
    • A Utilization report would be due for the current Fiscal Year.
  • If this rule is not followed, an error message will display: 
    • "A Utilization Report must be submitted for the Fiscal Year <Fiscal Year> before the invention may be set to Not Elect Title status."
    • "The following notification messages must be cleared by the Agency before you may Not Elect Title to this invention <Message Number>"
    • "The following notifications must be cleared before you may Not Elect Title to this invention: <Message Number> Also, any messages suppressed by the institution also require resolution"
       

Notification Messages are Simplified Base for Submitted or Rejected

  • On the Notification Messages Search Results screen, the following notifications are created for the Government Support Clause during submit or reject::  
    • Submit:  (Agency message):  "A Government Support Clause for a patent filing has been submitted and is awaiting Agency acceptance."
    • Reject: (Organization message):   "A submitted Government Support Clause is not accepted. See the 'Government Support Clause Reject Comment' in the Patent report screen. 37 CFR Section 401.14(f)(4)."
       
  • The following notifications are created for the Confirmatory License when submit, reject, or missing:
    • Submit: (Agency message):   "A Confirmatory License for a patent filing has been submitted and is awaiting Agency acceptance."
    • Reject: (Organization message):   "The submitted Confirmatory License is not accepted. See the 'Confirmatory License Reject Comment' in the Patent report screen. 37 CFR Section 401.14(b)."
    • Missing (Organization message):  "A Confirmatory License is missing for a non-provisional patent filling in this record 37 CFR Section 401.14(b)."
    • Missing (Agency message):  "A Confirmatory License is missing for a non-provisional patent filing in this record."

Utilization Report Reminder Messages Triggered by Entering of Fiscal Month

  • If the Fiscal Month is missing in Commons Institution Profile, iEdison is holding the Utilization Reminders until the month is entered.  When the Fiscal Month is declared, system verifies if any Utilization Reports are due or outstanding and displays the  proper message on the View Notification Messages screen:
    • If the Utilization Report is due, this message appears:  "Title to this invention has been elected. After title has been elected, a Utilization Report must be submitted annually based on the 12-month reporting cycle chosen by this grantee/contractor; a Utilization Report for this invention is due."
    • If the Utilization Report is overdue, this message appears:  "A utilization report must be submitted annually for every invention to which title has been elected.  According to a 12-month cycle defined by the grantee/contractor organization, the utilization report for this invention was due on <DUE DATE>."

Remove Reference to Submitting Waivers via Non-Electronic Source

  • Mailing addresses and phone numbers are replaced by the Edison@nih.gov email link from the Waiver Reporting on the following screens:
    • Processing of Requests for Assignment of Invention Rights to the Inventor  
    • NIH Procedures for Requests for Waivers of the U.S. Manufacturing Requirement in Licenses to Extramural Inventions
    • Manage Third Party Assignment

Fix

Institution Name now Displays in the iEdison Reports

  • Previously, when generating Invention and Patent Reports, the institution name in the Grantee/Contractor Organization field is missing.  The issue has been resolved.

 


eRA Enhancements: Highlights of iEdison’s Upcoming Release Scheduled for Thursday, January 29

Monday, January 26, 2015

iEdison will be offline for the winter software release, starting on Thursday, January 29, 2015, at 9PM ET. The system is scheduled to be available again by 7AM, Friday, January 30, 2015. Highlights of iEdison’s January Software Release Check out the release notes for more information on features and fixes.

New Features

  • Ability to Submit Feedback/Suggestions directly from ERL
    • At the bottom of each screen will be a Feedback/Suggestions for iEdison link.
    • When the link is clicked, the system displays the Knowledge Base screen where user can search for existing requests. There is also Submit a New Request screen. The fields on the screen are prepopulated based on the logged in user’s information.  When submitted, the request is automatically forwarded to the eRA Help Desk ticketing system for processing.
  • Patent Reports in a Waived Status are not Modifiable
    • Extramural users with the following roles are NOT able to modify a Patent Report if it is in a Waive status:  
      • Extramural TTO Admin
      • Extramural TTO User
      • Inventor
    • A Patent Report is considered to be in Waive status if the Patent Report’s status is NOT one of the following values:
      • Institution Retains Rights
      • Record Voided
  • Changes to Generation of the Confirmatory License Form’s Patent or Application Serial No. and the U.S. Filing/Issue Date Field Values
    • The Confirmatory License Form’s Patent or Application Serial No. and the U.S. Filing/Issue Date fields will be generated based on the earliest information provided in the Patent Report.
    • iEdison will look at Provisional, Non-Provisional, Patent Issued, and Patent Cooperation Treaty (PCT) numbers and filing dates, if provided, and populate the Confirmatory License Form’s Patent or Application Serial No. and the U.S. Filing/Issue Date fields accordingly.

NOTE: The ability to submit help tickets online will not be available during the downtime listed above. However, customers can always email the eRA Help Desk at that time; edison@od.nih.gov (for iEdison support).


iEdison and ERL Unavailable Tonight for Enhancements

Thursday, December 04, 2014

iEdison and Edison Report Light (ERL) will be offline tonight, Thursday, December 04, 2014, starting at 9:00 P.M. for the deployment of new features.

The system is scheduled to be available again by 12 A.M., Friday, December 5, 2014

Highlights of iEdison' s Software Release 
These are just some of the many features being rolled out for this release; check out the release notes for more information on features and fixes.

New Features

  • iEdison Main Menu and Patent Report Screens have an Updated Look
  • The iEdison Main Menu screen has an updated look, but the functionality is the same. Instead of menu tabs across the top of the screen, they are now located above the words, Main Menu. These tabs appear across most iEdison screen.
  • Patent Search Screen
    • A new design for the Patent Search screen provides a cleaner, more functional look. 
    • When the Search button is clicked, the system performs the search and displays the appropriate search results. 10 patent records are displayed per page. The search results can be navigated by clicking the appropriate Page NumberFirstNextFirst, or Last hyperlinks.
    • The following hyperlink options are in the Actions column: Modify andTransfer.
  • Modify Patent Record Screen
    • By clicking the Modify hyperlink from the Patent Search screen, the system displays Modify Patent Record screen, which also has an updated look and feel.
  • Patent Transfer Screen
    • By clicking the Transfer hyperlink on the Patent Search screen, the system displays the Patent Transfer screen.
  • Create Patent Record Screen
    • The Create Patent Record screen has similar features to the Modify Patent Record screen.
    • Keywords and/or inventors can be added by typing the information in the appropriate field text box and clicking the Add button next to the field. Keywords and/or inventors can be deleted or modified by clicking the appropriate hyperlink.

Ability to Provide a Date Range when Generating iEdison Invention Report

  • There is the ability to provide a date range when generating iEdison Invention Reports. On the Generate Invention Report screen, the Invention Report Datefield has a Start and End date fields with a format of mm/dd/yyyy. The Invention Report itself looks the same. The Invention Report excludes transferred and voided inventions.