List Screen

The Council Information screen contains links to document and application lists. When clicked, the links open the list screen. It contains a list of documents or applications, voting radio buttons, and buttons to clear, save, and submit votes.

NOTE: If the buttons are not visible at the top of the screen, you are not part of the voting panel for the list. You may view the documents or applications, but you cannot vote.

Document List for which you are a voting member

Application List for which you are not a voting member

Viewing application or document details

1. Click the Expand button Expand button to view more information about the application or document.

Viewing a document

1. To view a document, click its title. The document is opened in a new screen.

Viewing the application summary statement

1. Click the hyperlinked project number to view the summary statement.

Viewing the application image

1. If the Application Image icon Application Image icon is visible, click it to view the E-application in a new tab.

Selecting conflicts

If you have a conflict with a person or organization involved in a application, you can add a conflict in the early concurrence panel screen.

1. Click the Conflict checkbox for the appropriate application.
2. Click the Save Conflicts button at the top of the screen. A confirmation screen is displayed.
3. Click the Yes button. The conflict is saved and you will not be able to vote on that application or any applications for that FOA

Adding comments on a document or application

If comments are allowed when a list is created, you may add comments to each document.

1. Click the three-dot ellipsis button three-dot ellipsis for the document or project and select Add Comments. The Add Comments screen is displayed.
2. Enter your comments in the Comments field.
3. Click the Save button. Your comments are added to the record, as indicated by the Expand button Expand button and the Comments icon Comments icon.
4. Click the Expand button Expand button for the record, then click the Expand button Expand button for the Comments pane to view your comment.
5. To edit a comment, click the Edit button Edit button, modify the comment, and click the Save button.

Ranking Applications

Rank Order voting requires that applications be put in a preferred order. Applications may have been pre-ranked by ECB administrators.

Rank order voting screen

1. If you wish to add a conflict, click the Conflict checkbox for the appropriate application, then click the Save Conflict button at the top of the screen. A confirmation screen is displayed.

NOTE: When a council member has a conflict with one application, a conflict is automatically added to all applications for that FOA.

2. If you wish to remove an application from the list, click the Remove from Rank checkbox, click the Remove from Rank button, and click the Yes button in the confirmation screen.

IMPORTANT: Note that if you remove an application from the list, it will be removed for all council members.
If rankings have already been submitted by other users, the rankings will be updated based on the new rank order.

3. Click and drag the Move handle move handle up and down to modify the order of the applications.
4. To save your progress and return to finalize the ranking later, click the Save Progress button. The new ranking is saved. You may return to saved rankings and change them later if you wish.
5. If you are ready to finalize the votes, click the Submit Vote button to submit the ranking. You will not be able to change the ranking once submitted. A confirmation screen is displayed. Click the Yes button to submit the votes.
6. Click the Cancel/Go Back link in the upper-right corner of the screen to return to the Council Information Page.

IMPORTANT: If voting closes while you have saved but not submitted rankings, the rankings will not be counted.

Voting on documents individually

Standard document voting can be one of two types: Standard Yes/No or Concept.

1. Select the radio buttons as appropriate for each document in the list.
2. Options for Standard Yes/No voting are Yes and No.
3. Options for Concept voting are Approve, Approve with Modifications, Defer with further Information, Disapproved, and/ or Abstain.

Agency-Specific Instructions: SAMHSA users do not have an Abstain option.

4. Click the Save Progress button to save the votes. You may return to saved votes and change them later if you wish.
5. If you are ready to finalize the votes, click the Vote & Submit button to submit the votes. You will not be able to change the votes once submitted. A confirmation screen is displayed. Click the Yes button to submit the votes.

IMPORTANT: If voting closes while you have saved but not submitted votes, the votes will not be counted.

Voting on applications individually

1. Select the radio buttons for Yes, No, and/ or Abstain as appropriate for each application in the list.

Agency-Specific Instructions: SAMHSA users do not have an Abstain option.

2. Click the Save Progress button to save the votes. You may return to saved votes and change them later if you wish.
3. If you are ready to finalize the votes, click the Vote& Submit button to submit the votes. You will not be able to change the votes once submitted. A confirmation screen is displayed. Click the Yes button to submit the votes.

IMPORTANT: If voting closes while you have saved but not submitted votes, the votes will not be counted.

Voting on documents globally

If you wish to vote the same way for all documents in the list, you may do so without selecting the votes individually.

IMPORTANT: If you have saved but unsubmitted votes, they will be overridden by the Vote All options. If you do not wish to override these votes, click the Vote and Submit button to submit them first.

1. Click the Select All button in the upper-right corner of the screen and select the appropriate option.
a. Vote All Approve selects the Approve radio button for all documents in the list for which votes have not been submitted.
b. Vote All Approve with Modifications selects the Approve with Modifications radio button for all documents in the list for which votes have not been submitted.
c. Vote All Defer with Further Modifications selects the Defer with further Information radio button for all documents in the list for which votes have not been submitted.
d. Vote All Defer with Further Modifications selects the Defer with further Information radio button for all documents in the list for which votes have not been submitted.
e. Vote All Disapproved selects the Disapproved radio button for all documents in the list for which votes have not been submitted.
f. Vote All Abstain selects the Abstain radio button for all documents in the list for which votes have not been submitted.

Agency-Specific Instructions: SAMHSA users do not have an Abstain option.

2. Click the Save Progress button to save the votes. You may return to saved votes and change them later if you wish.
3. If you are ready to finalize the votes, click the Vote & Submit button to submit the votes. You will not be able to change the votes once submitted. A confirmation screen is displayed. Click the Yes button to submit the votes.

IMPORTANT: If voting closes while you have saved but not submitted votes, the votes will not be counted.

Voting on applications globally

If you wish to vote the same way for all applications in the early concurrence panel, you may do so without selecting the votes individually.

IMPORTANT: If you have saved but unsubmitted votes, they will be overridden by the Vote All options. If you do not wish to override these votes, click the Vote and Submit button to submit them first.

1. Click the Vote Options button in the upper-right corner of the screen and select the appropriate option.
a. Vote Yes All selects the Yes radio button for all applications in the list for which votes have not been submitted.
b. Vote No All selects the No radio button for all applications in the list for which votes have not been submitted.
c. Vote Abstain All selects the Abstain radio button for all applications in the list for which votes have not been submitted.

Agency-Specific Instructions: SAMHSA users do not have an Abstain option.

2. Click the Save Progress button to save the votes. You may return to saved votes and change them later if you wish.
3. If you are ready to finalize the votes, click the Vote & Submit button to submit the votes. You will not be able to change the votes once submitted. A confirmation screen is displayed. Click the Yes button to submit the votes.

IMPORTANT: If voting closes while you have saved but not submitted votes, the votes will not be counted.

Clearing Saved Votes

If you wish to clear all saved but unsubmitted votes and start fresh, you may do so.

NOTE: Submitted votes cannot be cleared or changed.

1. Click the Clear Votes link at the top of the screen. A confirmation screen is displayed.
2. Click the Yes button. All saved but unsubmitted votes are cleared.

Returning to the Council Information screen

1. Click the Cancel/Go back link at the top of the screen. You are returned to the first tab of the Council Information screen.

IMPORTANT: Note that you will lose any unsaved votes when you go back to the Council Information screen. Click the Save Progress button first to avoid this.