Prior Approval Module

PolicySee section 2.3.7.2 under "Policies Affecting Applications"

NIH Policy allows grantees a level of discretion when making changes to budgeting or grant-related activities. However, some changes require written prior approval.

The Prior Approval module lets principal investigators (PIs) and signing officials (SOs) respond to a 500K prior approval invitations from the granting agency or to withdraw from successfully submitted grant application that has not yet been awarded. In addition, SOs can also request a change of the PD/PI on a grant and request No Cost Extensions when the grant meets specific conditions.

Signing officials (SO) and program directors/principal investigators (PD/PIs) can access the Prior Approval module by logging into eRA Commons and then clicking Prior Approval in eRA Commons navigation.

To initiate a $500K request, first contact your program official. (See the 500K section for more detail.)

To access the Prior Approval module:

  1. Log in to eRA Commons.
  2. Navigate to the Prior Approval module.
  1. On the main Prior Approval screen, PIs can
    - Initiate a Withdrawal Request
    - Respond to a 500K invitation if one exists.
    - See prior requests made by the PI using the List My Requests button. Closed toggler arrowClick here to view the PI version of the main Prior Approval screen.

PI's Landing Screen

  1. On the main Prior Approval screen, SOs can
    - Initiate a Withdrawal Request, Change of PD/PI, No Cost Extension, or Carryover.
    - List existing requests for the institution.
    - Search for existing requests. Closed toggler arrowClick here to view the SO version of the main Prior Approval screen.

SO's Landing Screen