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Requests for No Cost Extensions (NCEs) may only be initiated by a Signing Official (SO).
A No Cost Extension may be requested in the following situations:
Users may modify these requests until they are submitted to the agency.
NCEs may not be submitted if they contain errors but they may be submitted with warnings.
NCE request may not be submitted for grants for which the closeout process has begun.
Log into Commons and select the Prior Approval tab.
From the drop-down menu in the Initiate a Prior Approval Request section, select the option for a No Cost Extension and click the Go button.
The No Cost Extension - Modify Request screen will open. All fields and listed documents are required in order to submit the request.
If it is necessary to complete the request at a later time, click on the Save button. A confirmation message will be displayed if all required fields have been completed.
Between the time that a request has been initiated and before it is submitted to the agency, an SO may modify the request.
The SO may perform this action by clicking on either List My Requests (if the SO initiated it), or Search for Requests (if a different SO initiated the request) from the Prior Approval landing page.
From the resulting hitlist, select the Modify link in the Action column. This will take the user to the Modify Request screen.
On the Modify Request screen, update the information as appropriate. At this stage, all of the action buttons at the bottom are available. You may choose to,
When you click on the Cancel button your browser will leave the Modify Request page and go back to the previous page. You will be presented with a confirmation message to confirm your actions. Once Yes is clicked, you will be taken back to the previous page. If you have saved any information in the Modify Request page, it will still be available to update later.
If you decide to delete the request while on the Modify Request page, simply click on the Delete button and any activity you have performed will be deleted and the screen will return to the prior page.
If you have saved information and are no longer on the Modify Request page, you may still look up the request from the Prior Approval landing page. Click on the List My Requests button to list requests that you have initiated, or click on the Search for Requests button and perform a search to find the request to be deleted.
From the resulting hitlist, for either method, click on the Modify link in the Action column for the desired request. This action will open the Modify Request page. At the bottom of the page, click on the Delete button. You will be presented with a confirmation message to confirm your actions. Once Yes is clicked, you will be taken back to the Prior Approval landing page.
When all fields have been populated and all required files have been uploaded, click on Submit to send the request to the Agency. A confirmation message will be displayed asking for a second confirmation that you wish to submit. Click on the Yes button on that message to submit. Once the system validates that all required fields have been completed and all required documents uploaded, a message will be displayed indicating a successful submission.
If the grant has been closed, it will not be eligible for an NCE and an error message will display.
Use either the List My Requests or the Search for Requests button to find the request.
In the resulting hitlist, select the Modify or View History link in the Actions column. The link will say Modify until the request has been submitted to the agency. After a successful submission, the link will change to View History.
Clicking on the Modify link will open up the same Modify Request screen used for the initial information. At the bottom of the screen, click on the View History button to see the history of the request.
Clicking on the View History link from the search results Action column or the View History button from the Modify Request screen will open up the View History screen that will show what actions have taken place on the request.
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