PHS 398 Training Budget

For assistance with the information required on this form, please refer to the appropriate application guide on the How to Apply page.

NOTE: The forms in these topics reflect FORMS-I, which must be used for applications with due dates on or after January 25, 2025 (see guide notice NOT-OD-24-086. Also see the annotated form set and summary of changes for Forms-I.) For due dates on or before January 24, 2025, use FORMS-H.

ASSIST users who have been granted budget authority (View or Edit) may add, edit, and/or view budget information using the Training Budget tab.

NOTE: If a user does not have the View or Edit budget authority, the Training Budget tab does not display among the tabs for other component forms.

For guidance on completing the form in ASSIST, refer to the steps below.

Adding Budget Period 1

To add budget information for Period 1:

  1. ClosedSelect the Edit button to enable the form for editing.

    Training Budget form

  2. Complete the budget information as appropriate. Required fields are marked with an asterisk (*).
  3. To save the entered information, select the Save and Keep Lock button to keep the form open for further editing -or- select the Save and Release Lock button to close the form after saving.

    4. NOTE: Selecting the Cancel and Release Lock button - followed by the Continue button on the confirmation - returns the form to read-only and does not save any of the entered information onto the form.

ClosedClick here for an image of the form expanded for editing.

Period 1 expanded for editing

Adding Another Budget Period

When adding additional budget periods, the information from the previous budget period is carried over and auto-populated into the fields. This information can be edited as necessary.

To add an additional budget period:

  1. ClosedSelect the Add Period button.

    Add Period button

    PHS 398 Training Budget - Period X displays (where X is the specific budget period being added).
    Add Period screen

  2. Enter and/or edit the budget information for the specific period.
  3. To save the entered information, select the Save and Keep Lock button to keep the form open for further editing -or- select the Save and Release Lock button to close the form after saving.

NOTE: Selecting the Cancel and Release Lock button - followed by the Continue button on the confirmation - returns the form to read-only and does not save any of the entered information onto the form.

Editing and Viewing an Entered Budget

Depending on the authority granted, you may view and/or edit existing budget information for any of the entered budget periods. To edit budget information:

  1. ClosedSelect the link for the period to view or edit (e.g., Period 3 link).

    Link for Period 3 is highlighted

  2. Select the Edit button to edit the information.
  3. Update the budget information as necessary.
  4. To save the entered information, select the Save and Keep Lock button to keep the form open for further editing -or- select the Save and Release Lock button to close the form after saving.

NOTE: Selecting the Cancel and Release Lock button - followed by the Continue button on the confirmation - returns the form to read-only and does not save any of the entered information onto the form.

Deleting a Budget Period

With Edit Budget authority, an ASSIST user may remove entire budget periods from a component. To delete an entire budget period:

  1. ClosedSelect the link for the period being removed (e.g., Period 3 link)

  2. Select the Edit button to enable editing.

  3. ClosedClick the Remove Budget Period button.

    Button for Remove Budget Period

    A confirmation window displays.

  4. Select the Continue button to confirm the deletion request.

    NOTE: Selecting the Go Back button returns the budget period form without deleting it.

    The PHS 398 Training Budget tab information displays, with the link for the removed budget gone. This information is now deleted. The deleted budget period is also removed from the Cumulative Budget information.

Viewing Cumulative Budget

ClosedTo view the cumulative budget of multiple budget periods, select the Cumulative link.

Cumulative link

ClosedThe PHS 398 Training Budget - Cumulative Budget displays as read-only.

Cumulative budget