How Does an AOR or SO Check Submission Status?

Signing Officials can check the status of the applications that have been submitted for their organization using the Status module in eRA Commons.

After submitting an application, you have a two-business-day application viewing window to check the application and reject and revise it. Your application automatically moves forward to agency staff for further processing after the application viewing window has elapsed unless you explicitly "reject" the application in eRA Commons. For administrative supplements, this two day viewing window can be skipped; see Bypassing the 2-Business-Day Application Viewing Window for Administrative Supplements.

Also see Submit, Track and View Your Application and How Does an SO Reject the eApplication?

All signing officials can verify the status of the applications that have been submitted for their organization utilizing eRA Commons.

Searching for Recent/Pending eSubmissions

1. Log into eRA Commons with an SO account.

2. Navigate to the Status module and select Recent/Pending eSubmissions from the Search Type dropdown.

3. On the next screen, enter search criteria and click the Search button. Search criteria options are:

   • Grants.gov Tracking #A value is assigned by Grants.gov when the application is electronically submitted. 
   • Accession Number A unique value assigned to applications before an NIH grant number is assigned. 
   • eSubmission Status  (All, Pending Verification, or Rejected)
   • Received Date Range Enter a range of dates for the received date in the from and to fields by clicking the calendar icon and choosing dates.
     

In the search results, you can find links for actions, such as showing prior errors, in the three-dot ellipsis menu next to the Award/Application ID. Also see Status Search for SOs.

eSubmission Tracking Tips

Check the eSubmission Status column to determine if your application status is “eSubmission Error”, "Rejected", or “Pending Verification”. Select one of the following from the three-dot ellipsis menu for an award in search results:

• If the status is "eSubmission Error":
  • Click the Show Prior Errors and Warnings options from the three-dot ellipsis icon menu
  • Click the linked Application ID to open Status Information. Any existing submission errors or warnings display at the left of the Status Information screen in a yellow or pink box. Refer to Status Information for more information on this screen.
• If the status is Pending Verification, you can click Reject eApplication to reject the eSubmission of an application. Refer to How Does an SO Reject the eApplication?.

Checking for eSubmission Errors

1. Check the eSubmission Status column to determine if your application status is “eSubmission Error” or “Pending Verification”.
2. For Pending Verification applications, you can click the linked Application ID to see the Status Information screen for the application, which includes errors and warnings in a box on the left of the screen. These appear during the two-day reviewing window that's available prior to the application deadline.
3. To just see the errors, click the three-dot ellipsis icon for an application and select Show Prior Errors and Warnings.

4. For Pending Verification applications, you can also select Reject eApplication from the three-dot ellipsis icon menu to reject the eSubmission of the application. To reject an application, see How Does an SO Reject the eApplication?.

NOTE: Errors will stop the submission process and need to be addressed via a change/corrected application. Warnings will not stop the process but it is still critical to check the warning messages to ensure that any referenced issue does not apply to your application.