Search for an Application

Applications initiated in ASSIST are saved online and are accessible by multiple users who have been given access to the application. In order for a previously initiated application to be accessed, a search for that application must be performed on the Search for Application page. Only those users granted permission to view or edit the application can locate it via the search function. eRA Commons users with the Signing Official (SO) role can search and find any application within their own organization.

NOTE: If you are working on an LRP application, there is no need to search. Simply click the Go button next to INITIATE OR ACCESS LOAN REPAYMENT APPLICATION and you are taken directly to your in-progress LRP application if one exists. An LRP application is accessible ONLY to the Commons user who initiated it. If an LRP application does not yet exist for you, then clicking Go begins the process of initiating one; see Using ASSIST to Complete an LRP Application.

To search for an application:

Log into ASSIST.
From the welcome page, select the Search Applications button.
Enter any combination of optional search criteria on the Search for Applications page to locate the application.

When entering search parameters, it is important to note that all parameters are case insensitive and punctuation is ignored.

Entering search parameters is an optional step. When a search is performed without search parameters entered, ASSIST returns all applications for which the user has the privileges to access. If the number of records found exceeds the allowable limit, an error message displays. In this instance, use the parameters to narrow the search.
- Application Identifier
  This is the unique identifier for an application in ASSIST.
- Application Project Title
  A partial title is acceptable. ASSIST searches for key words in the title name.
- Agency
  Select a choice from the drop-down list.
- PD/PI First Name
- PD/PI Middle Name
- PD/PI Last Name
  PD/PI name fields (First, Middle, and Last) can be used for any PD/PI in the complex application. When a search is conducted on a PD/PI name, ASSIST returns matching applications in which the PD/PI is a key person with the PD/PI role on the Overall component or exists on the SF424 R&R section under the PD/PI Contact Information Name.
- Lead Applicant Organization
  This is the name of the institution that has submitted - or will be submitting - the complex application. When searching by this field, ASSIST returns applications in which the organization is the lead organization on the Overall component.
- Submission Status
  This is the status for the electronic grant submission. Users can search on more than one status by selecting multiple options from the list while using the Ctrl key.
  The Hide Abandoned Applications? checkbox is selected by default and can be unchecked to include Abandoned status applications in search the results when no specific submission status is selected.
- Submission Date (from and to)
  When searching by submission date ranges, enter a date or select a date from the calendar.
- Project Start Date
  This is the date when the project is scheduled to begin. Enter a date or select it from the calendar.
- Project End Date
  This is the date when the project is scheduled to be completed. Enter a date or select it from the calendar.
Select the Search button to display the closest matched applications.

Depending on the search parameters entered, multiple matching records may be found. These results can be sorted, by selecting the arrow in the appropriate column heading.

NOTE: Clicking the Clear button at any time will clear the fields.

From the results listed on the Search for Application Results page, click the Select button in the Action column next to the appropriate application.

The Application Information page displays for the selected application.

Refer to the help topic titled Prepare an Application for details on completing an application.