eRA Commons Release Notes

Year: 2015 | 2014 | 2013 | 2012 |


  • Commons 3.22 Release Notes
    New Features: Rebranding of eRA Commons Help Desk; New Final Invention Statement Notification(s); Security Precautions added to DOB and SSN Fields; Confirmation Checkbox Added to the Extension Screen; xTRACT Available via eRA Commons
    Fixes: Corrected System Issue when Deleting Amendments and Reappointments in xTrain; Restored Email Notifications for Recalled TNs in xTrain; BO Selection No Longer Required for Foreign Fellowships in xTrain; Restored Missing Recall Function for Fellowship TN in xTrain; Corrected the Display of Status Change Date in Closeout; Added Extension Justification Link Back to Status Information; Delegating on Behalf of Another No Longer Removes Prior Delegations; Corrected Erroneous Multi-Year RPPR Reminders
  • Commons 3.21 Release Notes
    New Features: FFR Module Re-Designed; FCOI Opened to AHRQ Grants; New Re-Assign Grant Feature      
    Fixes: Corrected Submission Date on RPPR PDF; Corrected PI Delegate Access in xTrain after Change of PI; Corrected Authorization Issue in xTrain for Users with Both ASST and Trainee Roles

  • Commons 3.21 Release Notes
    New Features:FCOI Annual Report Not Required on Previous Grant Following the Issuance of a Type 6 or Type 7 Award; Initiation of New FCOI Report for Type 1 and 2 Grants is Allowed beginning on or after the Notice of Award Issue Date
  • Commons 3.21 Release Notes
    New Features: Added Ability for ASST to Use Federated Institution/Organization Login; Merged the Existing and Prospective Studies Sections of Manage IDRs; Explanation Message on Manage IDRs for Editing Action Links Restrictions; Amended Continuous Submission Eligibility Text in Personal Profile; Populate from Profile Button Enabled for PIs; New Look for Recent/Pending eSubmissions Search in Status; Stipend is Editable for Early Termination of K and R Awards; Fellowship TN Reminders Display in Grant Folder; Form 2271 and TN Editable for Grants in Terminated Status
    Fixes: Administrative Supplements Cannot be Submitted on Expired FOAs; Personal Profile Validations for Email Fields; Corrected RPPR PDF for Cumulative Enrollment Data Comments; Amended the Text for Question D2b on the RPPR PDF; Budget Required for Submission of Non-SNAP Complex Single Project RPPR; xTrain Reappoint Link Available for Trainees on a Type 3 Grant; xTrain No Longer Sending Reminders for Outstanding Terminations of T34 Grants
  • eRA Commons Release Notes (PDF - 19 KB) - 06/11/2015
    New Features: Added Ability for VA Grantees to Submit RPPRs
    Fix: Corrected RPPR PDF Display for Question F.2 for Multi-component Grants
  • xTrain Version Release Notes
    New Features: Termination Reminder Notifications are now Being Activated for Training Grants with T Activity Codes, CDC/NIOSH Grantees can now Submit a Zero Stipend for Training Terminations (TNs)
    Fixes: Termination Notifications are now being Sent Correctly per Grant Conditions and Time Frame
  • eRA Commons Release Notes (PDF - 243 KB) - 04/16/2015
    New Features:Modifications to Status–Closeout Search Screen and Results for Unilateral Closeout; Administrative Supplements Removed from Search Results; eMails Modified for Institutions with an Inactive FCOI Official; Available Commons Features the Same for Federated PI; Institution Profile Modified for Animal Welfare Assurance Number Management; JIT Feature Modified for Genome Data Sharing Certifications; Modified PO’s eNotification of Submitted JIT to Indicate Genome Data Sharing Certifications; Updated Business Rule for Accessing Inclusion Management System (IMS) via Status; PIs and PI Delegates Can Recall TNs Regardless of Last Reviewer; xTrain Communications Display Grant Extension; Rejection Notification Changes for AHRQ; Question G.10 Updated for AHRQ Users; XXX
    Fixes: Fixed Administrative Supplement PDF for Signing Official; Removed Links for Submitting FCOI Annual Reports for Closed Grants; Corrected Abilities Granted to FCOI Roles; FFRs in a Late Status are Included in Search Results; Fixed Utilization Reporting Period Field in Institution Profile for TTO_Admin Role; Corrected SO Access to the Extramural Technology Transfer Administration Section of Institution Profile; Re-worded Error Message for Better Guidance when Registering Institutions; Fixed Issue in RPPR Publications; Corrected Occurrence of Error When Viewing Publications in RPPR; Corrected RPPR Errors Associated with R28 Awards; RPPR Displaying Blank Screen While Navigating Publications; Corrected RPPR to Allow Working in Multiple Browser Sessions; Corrected Prior NRSA Support Box for Fellowships in xTrain  
  • eRA Commons Release Notes 3.18.02 (PDF - 261 KB) - 3/06/2015
    New Feature: New RPPR Error Message for Inclusion Enrollment Data
  • eRA Commons Release Notes - 179 KB) - 2/19/2015
    New Features: Certificate Validation for Creating/Modifying System Accounts is now Available
  • eRA Commons Release Notes (PDF - 390 KB) - 01/30/2015
    New Features: VA Grants Excluded from the List of Grants Eligible for Administrative Supplements; New Closeout Correspondence Email Field on IPF; Submit Progress Report Authority Extended to Final Progress Report; Comments Required when Responding Yes to FCOI Question 4; Comments Now Required on FFR Revisions; FFR Rejection Emails Posted to Status Information; Introduction of Last Budget Period Type Inclusion Data Records (IDRs); Justification Textbox Added for No-Cost Extension; New Security Measures in Place for Profile Updates; New Warning Message when Changing Personal Profile; Added Link to Privacy Act Notification Statement; Recall Feature Added for Routed PRAM; Additional Indirect Costs Budget Form Available for Overall Components; Special Instructions Added for Training Type RPPRs; TN Status Terminated Link Renamed for Proxy Terminations; Added Ability for BOs to Edit Stipend Amounts; Enabled Reminders for T Training Grants; Project Titles Configured to Allow Unicode Characters
    Fixes: Corrected Issue Allowing Multiple Submissions of Final Progress Report; Annual Report Link Removed from Original FCOI Report when Annual Report was Already Submitted for a Revision; Corrected Conditions for Displaying Revised in FCOI Search Action Column; Corrected Validations for Invalid Degree Completion Dates in the Personal Profile Education; Corrected Administrative Supplement Budget Period Calculation; Corrected the Default Response for RPPR Question G.4.a; Corrected PDF Display of RPPR Questions D.2.b through D.2.e; RPPR Question G11 No Longer Pre-populating for Multi-Year Projects; Corrected Issue in xTrain Preventing New Institution BOs from Accessing Termination Notices after Change of Institution; PIs Added to xTrain Email Notifications for Proxy Terminations of Fellowships; Eliminated xTrain Reminder Notifications on Fellowships with Future Year Funded; Current Grants Removed from xTrain Previous NRSA Support; Inclusion Management System: Edit Planned Inclusion Data Save Button Enabled After Correcting Errors; Inclusion Management System: Fixed an Issue Causing a Blank Screen to Display when Editing Actuals


  • eRA Commons Release Notes (PDF - 275 KB) - 10/17/2014
    New Features: New Feature for Submitting Requested Additional Materials Related to the Final Progress Report; New Search Parameter on Closeout Search Screen for FRAM; Renamed the Link in Closeout Status for Viewing Submitted Final Progress Report; New Pilot Program for Federated Institutions/Organizations Login; End of Month Dates Recalculated for No-Cost Extensions; New Inclusion Management System Accessible via RPPR Section G.; RPPR Available for all AHRQ non-SNAP Awards; Commons IDs Required for Students Reported on RPPR; IC Requested PRAM Link Renamed; Modified the G.4.c NCT Table for Multi-Projects; Budget Forms Allow Searching for Organization by Secondary DUNS; eSNAP Only Checkbox Removed from Pending Progress Report Search Screen; Support Year Extension Added to 2271 and Termination Notice; New URL for Commons eRA Commons Help Desk
    Fixes: Corrected Special Character Limitation in Passwords; Corrected Text of Error Message on RPPR; Corrected the Remaining Character Count in RPPR Section B. Accomplishments; Corrected the Validation Error Message for RPPR Question C.4.; Corrected Error in Congressional District Field on RPPR; Added Missing HHS Logo to RPPR Section C. Products; Non-Compliant Warning Message Fixed in RPPR C. Products; Corrected Misspelling on RPPR PDF; Addressed Sorting Issue for RPPR C. Products; Corrected Issue Preventing Organization Name in RPPR Greater than 60 Characters; RPPR Link Now Displayed for ASST Delegated with Status and Progress Report Authority
  • eRA Commons Release Notes (PDF - 26 KB) - 08/14/2014
    New Features: Improved Process for Assignment of Biomedical Workforce Roles; New Email Notification When Annual FCOI is Due on Grant with NCE; Hurricane Sandy Grants Manageable in FFR Module; Updated Inclusion Enrollment Reporting Instructions; IC Central Mailbox Added to Notification List for Fellowship Termination Notice Reminders
  • eRA Commons Release Notes (PDF - 61 KB) - 07/18/2014
    New Features: Degree Required for Saving Residency Information; Re-designed Institution Profile Interface; Ability to Maintain Multiple DUNS Numbers in IPF; Added Ability to Download and Attach Planned and Cumulative Inclusion Enrollment Forms; PA PRAM Feature Modifications; Multi-year Funded Award RPPRs Pre-populated with Information Previously Submitted; Multi-project Award RPPRs Display Components from Previously Submitted Report; Multi-project Award RPPRs Pre-populated with Information Previously Submitted; New Status for Publications Associated with a Grant on the RPPR; Changes to List of Recipients for Proxy Termination Notification; Changes to List of Recipients for Appointment Reminder Notifications

    Fixes: RPPR Budget Form Fixed for Months Worked; Increased the Limit for Allowable Months Worked on the RPPR Budget Form; Corrected the Warning Message Displayed when Deleting a Component in RPPR; Corrected Issue of Fellowship End Date Reminder Emails Sent to Incorrect Recipients; Corrected Issue Affecting the Creation of New and Amended Appointments
  • eRA Commons Release Notes (PDF - 162 KB) - 04/25/2014
    New Features: New Commons FCOI Roles Replace FCOI Delegations; FFR Topics Added to Commons Online Help System; RPPR Opened for All Type 5 Non-SNAP Progress Reports; New Information Message for RPPR Network Issues; Provided Ability to Select Component when Adding Individuals in RPPR Section D-Participants for Multi-Project Awards; Provided Ability to Associate a Component when Adding an NCT; New Search for WIP Appointments and Terminations Screen Added to xTrain for BOs and SOs

    Fixes: Corrected an Issue when Unaffiliating Users from Institutions; Corrected Budget Periods for Administrative Supplements; FFR Corrected for Foreign Grants with SNAP Authority; DUNS Extension Field is now Optional for Online Institution Registration; Corrected Issue with Changing Citizenship Status Section of Personal Profile; Corrected RPPR Questions F.1 and G.2 for Multi-Year Training Grants; Corrected Attachment Feature on the RPPR for G.2 Responsible Conduct of Research; Corrected Issue When Modifying Termination Dates in xTrain; Corrected Routing Errors Encountered in xTrain When Initiating User Holds Both PI and Sponsor Roles; Corrected an xTrain Issue Preventing Delegates from Viewing Grants; xTrain Appointments Can No Longer Overlap with Awarded Fellowships
  • eRA Commons Release Notes - (PDF - 254 KB) 01/31/2014
    New Features: RPPR Required for Multi-Year Funded Awards Progress Reports; RPPR Available for AHRQ Fellowship Awards; Modified the Submission Certification Statement for RPPRs; RPPR Now Displays Publications for All PIs Associated with the Grant; New Indirect Cost Warning Message on Budget Form Validation; New Status Details Link Added to Advanced Accounts Search Results; My NCBI and NIHMS Links Added to Publication Component; Education Component of Personal Profile (Edit Mode) Now Includes Link to Degree Codebook; Reviewer Section Modified for Continuous Submission Eligibility; Ability to Create System Accounts with Certificate Authentication; Accounts Module Now Allows Searching, Modifying, Viewing System Accounts; Modifications Made to Accommodate Expanded Project Title Length; Administrative Supplements Screen Help Now Available
    Fixes: Corrected the Format of New Trainee Account Email; Corrected the Display of xTrain Grants for PIs Given the ASST Role; Corrected the Stipend Amount Displayed on Termination Notice; Fixed the Grant Number Displayed in Action Notices Sent to BOs; Corrected the Issue of Notifications Being Sent to the Wrong Trainee; Addressed a Personal Profile Issue Affecting the Deletion of Employment Records; Fixed Notification Issue for PIs with Multiple Affiliations; Corrected Issue Saving Accomplishments on RPPR for Complex Grants; New Citizenship Status Option Added to Personal Profile


  • eRA Commons Release Notes - (PDF - 144 KB) 11/07/2013
    New Features: Training RPPRs added for SNAP and non-SNAP Awards; Budget Forms Available in RPPR for non-SNAP Awards;  RPPR Available for Multi-Project Awards; Disable Submit for eSNAP; PD/PI Delegate Submission Restrictions; Warning Message for RPPR Initiation for Closed Enrollment Protocols; Warning Message for Missing Profile Information for Postdoc, Graduate, and Undergraduate Project Roles; Status Screens Updated for Hurricane Sandy Grants; PPF SSN Field; New Online Help for Commons
    Fixes: Corrected Calculation of End of Eligibility Date on Personal Profile
  • eRA Commons Release Notes - (PDF - 234 KB) 07/19/2013
    New Features: New Personal Profile Interface; Removed the Option for Initiating an eSNAP Report; Enhanced the PDF for IC Requested PRAM Submission; Enhancements Made to Annual Report SFI Status Selection; Institution Profile Updated to Accept 4-Digit Extension for DUNS Number
    Fixes: Corrected Error When Accessing Commons; Corrected Issue Preventing Access to RPPR Section D; Fixed the Save, Route, and Submit Buttons for PRAM Routed by a PI Delegate; Corrected the Duplicate PD/PI and MPI Entries Appearing on RPPR Section D; Corrected the List of Participants Table on RPPR; Sort by Application Function Removed on xTrain Trainee Roster Table; Corrected Access of Business Officials to Certain Fellowship Grants; FCOI Annual Report Link Available 75 Days Prior to Next Budget Period Start Date; Corrected the Display of FCOI Annual Reports Due; Corrected Status of FFRs Processed by NBS
  • xTrain Module Out of Cycle Release Notes - (PDF 11 KB) 06/07/2013
    Fixes: Electronic Signature of PI Corrected on Termination Notice; Appointment PDF Corrected for Prior Support
  • eRA Commons Release Notes v3.7.0.4 - (PDF - 43 KB) 04/19/2013
    New Features: Budget Period Required When Submitting Administrative Supplement Funds Request; New Reminder Email for Annual Reports; Explanation Added to the 2011 FCOI Entity Name Field; New Pop-Up Message Explains the Proper Time to Revise an FCOI Report; Certification Language on Item 13 of the Federal Financial Report has Changed; Total Federal Funds Authorized Amount on an FFR for a Type 8 Grant Equals the Total Awarded Amount; Reviewer Address Zip Code on PPF Required only for U.S. Address; Changes to RPPR Email Notifications; Change Made to RPPR for Training and Fellowship Awards; Updates Made to the PRAM Feature of RPPR; eSNAP Replaced by RPPR; Status Information Screen Displays the Meeting Date Once Assigned; Revised Warning Message for Periods of Appointment that Exceed the Project Period; For CDC Only: New Error Message for Periods of Appointment that Exceed the Project Period; For CDC Only: Warning Message Removed for Submissions and Approvals of SOAs With a Different Stipend Amount than the xTrain-calculated Amount; For CDC Only: 2271 Allows Stipend Amount of $0
    Fixes: Corrected the FFR Error Message Displayed when NBS Service is Down; Fixed Proposal Title Field on No Cost Extension Confirmation; RPPR Modified to Check if Inclusion Enrollment is Required; RPPR Fixed to Disallow AO Users to Submit to Agency; Corrected PDF Version of RPPR for Fellowship Awards; Fixed the PD/PI Name Displayed on the RPPR Inclusion Enrollment Section; Corrected Document Generation Failed Error for RPPR PDF; Corrected Misspelling on Question B.5 of RPPR; Corrected Publication Retrieval from NLM for Former Grant Numbers; Fixed the Requirement for Congressional District on RPPR on Foreign Countries; Fixed an Error Encountered when Searching for Particular Grants; Separate Termination Notices Generated When There is a Gap in Appointments; Termination Email Notifications to be Sent Based on the Last Project Period for the Grant Family; Fixed Display of Standard Stipend Amount on TN for Last Year of Support; Corrected the 2271 to Prevent Trainees from Updating the Salary; Fixed the Cancel Button Functionality on the Termination Certification Screen; ASST Users Now Only See Grants Belonging to Their Institutions
  • eRA Commons Release Notes v3.6.1.6 - (PDF - 34 KB) 01/25/2013

    New Features: Terminated Fellowships Display on Trainee Roster Page, New Online Help for xTrain, FFATA Indication Displayed on Status Screens;
    Fixes: Corrected Due Dates for FFR Annual Reports, Corrected PDF Upload Issue with JIT, FWA Entries with Invalid Characters Can Be Deleted, Trainee's Previous Fellowships Display as Prior Support, Corrected Issue with xTrain Amended Dates, Corrected FFR Reporting Period End Dates, AA Role Given Ability to Delegate Progress Report and Delegate Sponsor, Clarified Error Message when Attempting to Upload an Invalid File Type, RPPR Question G12 to Display as Not Applicable for Fellowships, Fixed the List of Participants in RPPR, Corrected the Sort Order of Publications in RPPR PDF, Email Sent to PD/PI Delegate When an RPPR is Routed, RPPRs Created Both Electronically and by Paper are No Longer Causing Duplicate Grants to Appear on eSNAP, Fixed Order of Options in the FCOI Value Drop-down Box


  • eRA Commons Release Notes - (PDF - 88 KB) 10/19/12
    New Features: Termination of Appointments and Fellowships Enabled for Change of Institution, 2271 Report Displays Role Record Based on Profile Data, New Sorting Feature for Administrative Supplement Status Hitlist, New Error Message for Subrecipient Report Field, New Feature for Providing Progress Report Additional Materials (PRAM) for RPPRs with Non-Compliant Publications; Known Issues: Nothing to Report Option Incorrectly Enabled for Fellowship and Career Awards on RPPR; Fixes: xTrain Termination Notice Displays the Institution of the Latest Support Year, xTrain Corrected to Allow Users to Continuously Accept Appointments, Fixed xTrain Issue of Missing PDF, Fixed xTrain Issue of Incorrect Email Sent to a Trainee, PD/PI Electronic Signature Displays on 2271 Form PDF, xTrain 2271 PDF Filename Corrected, Corrected an RPPR Error Message for Inclusion Enrollment, RPPR Inclusion Enrollment Data Link Fixed, Publications Associated with the RPPR Now Display on the PDF, NIH Public Access Policy Link Corrected in RPPR Email Communication, Submitted RPPR Email Communication Sent to PI, SO, and AO
  • xTrain Module Fast Track Release Notes - (PDF - 11 KB) 07-10-12
    Fixes: Trainee Information Now Complete on PDFs of 2271 Appointment Form
  • eRA Commons Release Notes - (PDF - 11 KB) 04-20-12
    New Features: New Activity Codes Supported in xTrain; Fixes: Stipend Amount now Correct on PDF Termination Notice for Early Termination

Release Notes Archive