eRA Commons Accounts: Who and How and Where*

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Institutions/Research Organizations

How do they get an account?

Institutions and organizations register with eRA Commons, and at the time of registration, they assign a Signing Official (SO) and an Account Administrator (AA). These people can create additional accounts after the registration process is complete.

Where can information be found?

Web page: Register in eRA Commons
Online help: Registering Institutions and Organizations
Video: Institutional Registration in eRA Commons
 

Program Directors/Principal Investigators (PD/PI)

How do they get an account?

If a PD/PI has never had an eRA Commons account, a Signing Official (SO) or an Account Administrator (AA) can create an account for them. If a PD/PI already has an eRA Commons account, an SO or an AA can affiliate that account with their institution

Where can information be found?

Web page: Create and Edit an Account
Online help:  Create a New Account for an Individual
Video: How Signing Officials Create Accounts in eRA Commons
 

Trainees

How do they get an account?

Trainees are invited to register in eRA Commons by the supervising Principal Investigator. Or a Signing Official (SO) or Accounts Administrator (AA) can create the account for the trainee.

Where can information be found?

Web page:  For Grantees – Manage Trainees, Fellows
Online help:  Trainee Information
Video: How PIs Invite Trainees to eRA Commons
 

Scientist, Post-Doc, Graduate Students, Undergraduate Students, Project Personnel

How do they get an account?

These classifications or roles have no functional abilities within eRA Commons. They are used for reporting purposes in relation to workforce tracking. Accounts for these users are created by a Signing Official (SO) or Accounts Administrator (AA).

Where can information be found?

Resource (PDF):   eRA Commons Roles
 

Anyone entering data in ASSIST

How do they get an account?

Accounts for these users are created by a Signing Official (SO) or Accounts Administrator (AA).

 

Questions or help with these instructions? Contact the eRA Service Desk at https://grants.nih.gov/support/index.html

*NIH typically awards grants to organizations, not individuals. In rare cases (e.g. Loan Repayment Program), an individual who is not affiliated with a research organization may need to register. See Special Instructions for Unaffiliated/Independent Applicants and video on How Scholars Register in Commons.