You are here: Status Module > Status for Signing Officials

Revised 2/17/2016

If you are having trouble viewing any of the information contained in this help topic, it can also be found in the eRA Commons User Guide located online at http://era.nih.gov/commons/user_guide.cfm. Refer to the User Guide's Table of Contents for your specific topic.

 

Status Screen for Signing Officials (SO Role)

If you have an SO (or AO) role in Commons, you can query for specific grant(s) using the Status module. Your view of the Status screen defaults to the General Search, but includes links for performing the following types of queries:

All queries are performed in the same manner, by entering query parameters on the appropriate search screen and selecting the Search button. Select the links on the main Status screen to access the corresponding search screen.

General Search

The General Search screen is the default search feature for a general search of grants or applications. The corresponding search results provide links for launching grant-specific functionality such as RPPR, JIT, and No-Cost Extensions, etc., when available for a particular grant. Refer to the help topic titled Status Result - General Search for more information.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results.

General Search in Status

The query parameters in General Search are as follows:

Just in Time

Commons provides the JIT (Just in Time) link for applications receiving a percentile of less than 30 or for applications receiving a priority score of between 100 and 300 if no percentile is provided. SOs can search for applications with the JIT link using the Just in Time search feature.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results. The query parameters in Just in Time search are as follows:

Status Just in Time search

The corresponding search results include links for accessing the Just in Time module. These are the same links that appear in the Status Result - General Search results. Refer to the help topic titled Status Result - General Search for information on search results.

For the purpose of JIT, perform the following from the search results:

Pending Progress Report

Commons provides the RPPR link for applications requiring a Research Performance Progress Report (RPPR). SOs can search for these applications using the Pending Progress Report search feature.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results. The query parameters in Pending Progress Report search are as follows:

Pending Progress Report search

The corresponding search results include links for accessing the RPPR module. These are the same links that appear in the Status Result - General Search results. Refer to the help topic titled Status Result - General Search for information on search results.

For the purpose of pending progress reports, perform the following from the search results: 

Recently Awarded

SOs can perform a query on recently awarded grants using the Recently Awarded search feature. The corresponding search results include all appropriate links for the grants. These are the same links that appear in the Status Result - General Search results. Refer to the help topic titled Status Result - General Search for information on search results.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results. The query parameters in Recently Awarded search are as follows:

Recently Awarded Search

Recent/Pending eSubmissions

SOs can perform a query on eSubmissions using the Recent/Pending eSubmissions search feature.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results. The query parameters in Recent/Pending eSubmissions search are as follows:

Recent/Pending eSubmissions search

The corresponding search results include all appropriate links for the applications. These are the same links that appear in the Status Result - General Search results. Refer to the help topic titled Status Result - General Search for information on search results.

For the purposes of eSubmission tracking, perform the following from the search results:

Closeout

SOs can perform a query on applications having gone through closeout or requiring closeout by using the Closeout search feature.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results. The query parameters in Closeout search are as follows:

Closeout Search

The corresponding search results include all appropriate links for the applications. These are the same links that appear in the Status Result - General Search results. Refer to the help topic titled Status Result - General Search for information on search results.

For the purpose of Closeout, perform the following from the search results:

Change of Institution

SOs can perform a query on applications with relinquishing statements by using the Change of Institution search feature. The corresponding search results include all appropriate links for the applications.

Closed toggler arrowEnter one or more of the query parameters to narrow the search results. The query parameters in Change of Institution search are as follows:

Search for Grants

Search for Relinquishing Statements

Change of Institution search

These are the same links that appear in the Status Result - General Search results. Refer to the help topic titled Status Result - General Search for information on search results.

For the purpose of completing a change of institution, perform the following from the search results:

Pending Inclusion Action

SOs can retrieve and view a list of grants having Inclusion Data Records (IDRs) requiring updates or another action. Selecting the Pending Inclusion Action link from the main Status page prompts Commons to perform a search and display grants for which the IDR(s) are in a status of Grantee Updates in Progress or Pending SO.

Pending Inclusion Action link

To view or manage these IDRs, select the Inclusion link from the results screen. After selecting the link, you will be taken to the Inclusion Management System (IMS). For more information about IMS via Status, refer to the separate Inclusion Management System Online Help.

IMPORTANT: To submit inclusion enrollment data with a progress report, IMS must be accessed via the RPPR Section G. Special Reporting Requirements rather than through the Inclusion link in the Status module. Refer to the NIH and Other PHS Agency Research Performance Progress Report (RPPR) Instruction Guide for more information.

Pending Inclusion Action screen

Re-Assign Grant

SOs can re-assign grants to specific schools and departments within their institutions using the Re-Assign Grant feature. SOs search for and select single or multiple grants and assign them to specific schools and departments from a list of existing ones. This information is then reflected in the general information of the grant wherever it is displayed (such as in Status Information).

Certain restrictions apply to the use of this feature and are as follows:

To re-assign grants, select the Re-Assign Grants option from the left-side panel of the Status screen and follow the steps below.

  1. Closed toggler arrowSearch and choose grants.
    1. Optional: Use the parameters to narrow your search for grant(s) to be re-assigned. Parameters include:
      • Grant number
      • Contact PI first and last names

        NOTE: For grants with multiple PD/PIs (MPIs), you can only search for the Contact PI.

      • School (select from list)
      • Department (select from list)
    1. Select the Search button.

      A list of matching grants displays on the screen. The information includes the name of the school and department to which the grant is currently assigned.

      If more then 10 matching grants exist, the records will display over multiple pages. You can adjust the number of records displayed on each page by choosing an option in the Show <xx> entries field at the top of the record list.

    2. Check the box of the grant(s) you wish to re-assign. If selecting multiple grants, keep in mind that all of the selected grants will be re-assigned to the school or department you choose in the next step.

      IMPORTANT: Selections are page-based and any selected grants will become unselected if you navigate to another page. In addition, choosing the select all check box at the top of the list will select and move only the grants currently displayed on the page.

      If you need to select grants displayed over multiple pages, use the Show <xx> entries feature to display up to 100 grants on the page.

    3. Select the Next button.

      Sample of Re-Assign Grant search step with results

  2. Closed toggler arrowChoose department.
    1. Select a School from the drop-down list.
    2. Select a Department from the drop-down list. Type ahead is enabled for this field.

      You must select a school before you can select a department. The school you select determines which departments are included in the Department list.

      Selected school and department in "step 2"

  3. Closed toggler arrowReview a summary and submit.
    1. Review your choices in the Summary section of the screen.

      At any point before submitting your changes, you can go back to a previous step by clicking the step number. The selected step expands to show the information you had selected in that step. You can then change the information, including the selected grants and the assigned schools and departments.

      Sample showing Step 2 panel expanded during Step 3 Summary

    2. Select the Submit button.

      Summary and Submit button

Closed toggler arrowA confirmation of the grant assignment displays as a pop-up message on the screen. If successful, the grant's new assignment will be reflected wherever detailed grant information is displayed, such as on the Status Information screen.

Confirmation and Success Message

 

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