xTrain New Features and Fixes
New features and fixes added to the xTrain module are listed below:
New Features
Support T34s in xTrain
- Previously, xTrain excluded T34s and now, xTrain will accept T34s. The key characteristic of these appointments is that they are pre-baccalaureates (undergraduates).
- The system will now automatically change the appointment status to Terminated for the most recent T34 appointment and all of the previous appointments to the same project for a Trainee 6 months after the end date of the most recent appointment.
- The system will send two reminders to the PI:
- Reminder to PI that the Appointment End Date has passed.
- Reminder to PI that the system will start initiating Termination Process because the Appointment End Date passed 180 days ago.
Support T35s in xTrain
The key characteristic of T35 appointments is that they are short-term appointments. xTrain now has the following warnings for T35s:
- If the number of months between the appointment start and end dates is less than two and the activity code of the grant is T35, then the following warning is given: If the grant activity type is T35 then the appointment period should not be less than two months.
- If the number of months between the appointment start and end date is more than three and the activity code of the grant is T35, then the following warning is given: If the grant activity type is T35 then the appointment period should not exceed three months.
Verify support of T90, TL1, and TU2 Appointments in xTrain
- We have confirmed that xTrain can support T90, TL1, TU2 grants.
Exclude T42, T01, T02, T36, T37, T14, and T09 from xTrain
- At this time, xTrain does not support T42, T01, T02, T36, T37, T14, and T09, and therefore, these activity codes have been excluded from the system. Additionally, the system currently excludes T15s.
New American Recovery and Reinvestment Act (ARRA) Features
Status - ARRA - JIT, Status Details Page and Search results screen modifications for ARRA grants
To accommodate new ARRA grants, Commons was modified to enable the Just-In-Time (JIT) submission budget information.
The following elements were added to the JIT screen:
- Budget Upload
- Other Upload
- Number of Submissions (Budget and Other Upload)
- Number of Submissions (IRB Date, IACUC Date, Human Subject Education)
ARRA - Ability to reappoint trainee to a supplement
- xTrain will now look at both the support year of the grant and the suffix code and will have the capability to reappoint a Trainee to a supplemental year as well as the next award year. To perform this action, the user will have a dropdown selection of grant numbers to which the Trainees can be reappointed on the Reappointment form ONLY.
- Commons will also allow reappointment of the Trainee on to the current year, if the current year is ARRA-funded grant.
ARRA – xTrain will display the ARRA flag in xTrain
xTrain will now display the ARRA flag in the following areas:
- Termination Notice (Both Screen and PDF)
- PHS 2271 Form (Both Screen and PDF)
- Identify Trainee screen
The flag will be displayed for each awarded year of the grant and supplement year.
ARRA - Display ARRA flag in xTrain List of Grants Search and Trainee Roster screens
xTrain will now include the following elements in support of the Recovery Act:
- On the Search screen for the Signing Official (SO):
- There is now a checkbox to select ARRA Funded Only
- Content managed text was added to explain the search mechanism
- On the Search Result screen:
- The search results now include ARRA funded Grant(s)
- On the Trainee Roster screen
- The system now displays an ARRA Funded flag on the page.
This flag will display for each year and supplement year funded with ARRA dollars.
xTrain Fixes - General
Sorting on the Trainee Roster Screen with the Supplement
- The Trainees will now display correctly when sorting on the Trainee Roster screen under the main grant and under the Supplement (S1 and S2).
Grant Summary screen displays incorrect number of slots registered for the grant
- The number of Accepted Appointments for pre-doc, post-doc, etc. now matches the results displayed in the Trainee Roster screen and includes only the total number of appointments with Accepted status (does not include Terminations with Accepted status).
- The estimated number of trainees now matches the results displayed in Grants Management Module (GM) for the corresponding grant.
xTrain should NOT allow any overlapping appointments unless one is an Amendment
- The Overlapping Appointment condition will now generate an Error instead of a warning. xTrain will not allow any overlapping appointments regardless of whether a grant is ARRA funded or not.
- xTrain will now check to see if the grant is an amendment and if it is, will now allow overlapping with the original appointment dates. If it is not an amendment, the system will present an error.
American Recovery and Reinvestment Act (ARRA) Fixes
xTrain - ARRA Grant Flag and Grant Number do not display when errors display on Appointment form
- When overlapping appointments occur, the Grant/Supplement field on the Appointment form will now display the Grant Number and any relevant ARRA flags.
